2016-09-23 User Advisory Council Meeting

2:00 p.m. 

Roll Call

Gordon Daines

Program Update

Brad Westbrook

• Governance Board meeting, Chicago, Sept. 19
  
  

• Development:  

  • Miscellaneous contributions, including to Archon migration script

  • Recruitment update

  • Specification work

    • Rights management completed, ready for sharing

    • Agents refactoring almost completed

    • Reports progressing 

•  Training: 

  • Completed workshop

    • Princeton Theological Seminary and Princeton University, July 18-20

    • Santa Clara University, July 28-29

    • Members Forum, Aug. 2
       

  • Upcoming workshops

    • Five Colleges Inc, Oct 10-11

    • Tufts Univ, Oct 25-26

    • Univ. of Virginia, Oct. 31-Nov. 2

    • Eastman Museum, Nov. 1-2

    • Hong Kong (5 orgs), Nov. 14-16
       

• Membership Update

  •  301 members, 10 Educational members, 3 RSPs

  • New members

    • Earlham College

    • Greenwich Historical Society

    • Heritage Park Museum

    • Mars Hill University

    • Palos Verdes Library District

    • Pennsylvania House of Representatives

    • Robert Rauschenberg Foundation

    • Sacramento Public Library

    • Saint Mary's College of California

    • SUNY Downstate

    • SUNY Maritime College

    • The University of Texas at Dallas

    • University of Connecticut

    • Wayne State University Libraries

    • Wisconsin Evangelical Lutheran Synod

Sub-team Reports

Development Prioritization

Jason Loeffler

• The sub-team has concluded backlog grooming. All epics and user stories are up-to-date.

• List of user stories presented to Hudson Molonglo in early August. These 18 stories form the backlog for future development. Negotiations with Hudson Molonglo are ongoing. Hudson Molonglo have indicated that they will only do project work and not hourly work.

• Development prioritization survey results are in. Brad Westbrook to unpack and present results. 80+ institutions responded for a 33% participation rate. Participation was broadly spread across all of the member categories.

• Members of sub-team are amidst revising the draft OAI-PMH responder specification for estimate by Hudson Molonglo and possible cost-sharing by ArchivesSpace member institutions.

Documentation

Linda Hocking

• Drafted Location management documentation

• Drafted help table for Archon/AT users

Reports

Nancy Enneking

The group discussed the need to send the ArchivesSpace Reports Specification to developers, including Hudson Molonglo and Atlas Systems.  To help the developers, we will redesign a handful of basic and complex reports to demonstrate the range of complexity.  We established subgroups and a timeline for completing the following by the end of October:

•  

  • review the executive summary, goals, and requirements of the draft ArchivesSpace Reports Specifications documents to ensure clarity (Brad and Alston);

  • review and develop new report approximately 6 final drafts of definitions for a variety of reports (including shelf list, accession receipt, and subject list reports) varying in complexity (Nancy and Carolyn);

  • and assemble a corpus of targeted canned reports including titles and single sentence descriptive summaries (Nikki, Brenda, Jasmine).

Testing

Miloche Kottman

Completed testing version 1.5 in July. No new testing assignments since then. Mark Custer and his group are continuing to work on the public interface.