2016-07-20 User Advisory Council Meeting

Owned by BradleyW (Unlicensed)
Last updated: Jul 20, 2016 by Gordon Daines

 

Date

20 July 2016

Attendees

Not Present:

  • Brenda Burk
  • Robert Lay
  • Alston Coburn
  • Jason Loeffler

 

Goals

Update members on ArchivesSpace program activities including activities of sub-teams

Discussion items

Time
Item
Who
Notes
Time
Item
Who
Notes

2:00 p.m. 

Roll CallGordon Daines 
 Program UpdateBrad Westbrook

Development:

  • Developer recruitment posted
  • MOU with Hudson Molonglo under review
  • Testing for v.1.5.0 completed; release schedule for 20 July.
  • PUI work underway; work plan announcement this week
  • Rights management specification nearing end
  • Reports specification moving forward
  • Agent specification moving to import / export phase

 

Training:

  • Princeton Theological Seminary and Princeton University, July 18-20
  • Upcoming:
    • Santa Clara University, July 28-29
    • Digital Objects workshop at ASpace Members Forum at SAA, August 2
    • Hong Kong - October
    • Eastman Museum
    • 5 colleges (Amherst and ...)


Conference / Presentations:

  • SAA August 1-6
  • ASpace Members Forum, August 2
    • 3 workshops
    • Program updates
    • 6 breakout sessions
    • 1 reception
  • Collaborative presentation with Preservica, Thursday, Aug. 4, 3:30-5:00 p.m.

 

Nominations/Appointments/Elections

  • Governance Board elections completed
    • Alston Cobourn, representing small member level
    • Audra Eagle Yun, representing very large member level
  • User Advisory Council
    • Jamie Weeks (Weber State University) and Suzanne Stasiulatis (PA State Archives); Jasmine Jones (Smith College) will replace Alston on UAC–all appointed to two-year terms.
 Sub-team Reports  
 Development PrioritizationJulie Patton

Julie is leaving – THANK YOU for your leadership of this group.  Jason Loeffler will be taking over.  The group has been meeting weekly to go through the icebox and backlog to evaluate and reduce duplication; they should finish next week.  Their next step will be setting up a backlog for a few stories for Hudson Molonglo initial sprint and sending out a poll to the community to gain feedback on prioritizing future development.

 DocumentationLinda Hocking

Jamie and Jasmine are joining the team.  Working on draft for Locations management feature; plan to have it ready go go by the release of 1.5.  Chad evaluated alternative video editor to Camtasia to help get more videos done and posted. VSDC free video editor is the tool.

 ReportsNancy Enneking

Jasmine is joining the team.  There is universal agreement among the group (and surely elsewhere!) that reports are in sad shape. We are trying to draft up some specifications for a potential contracted developer to build a solution, without trying to specify a specific sort of architecture; focusing instead on desired functionality.   We are in the midst of collaboratively editing a google doc, to describe the desired general functionality and the details of the specific reports. 

 TestingMiloche Kottman

The group had 8 Jira issues to test, which they did. They also tested the new locations module using a new spreadsheet Brad developed to be certain of thorough testing of all locations related functionality.  The group did a lot of work on this in preparation for the release,

Action Items: