Reports Subteam Meeting Minutes, 2019-01-14

Owned by Nikki Thomas
Jan 14, 2019
1 min read

The following members of the committee were present:

The following guests were present

Discussion items

Working wtih following documents:
Recommendations for Pre-defined reports (and Basic Information for Reports)

  • Do we need basic information on every report?
    • Alston proposes no - only title, identifier, accession date, disposition, provenance, acq typ?, resource type?, publish?, access restrictions note and use restrictions note
    • Some agreement because it can muddy results
    • Are we considering the use of the reports or the way the results display?
    • Are first 4 are sufficient?

Accession List report - Does this differ from accession report?; Unclear on use case recommendation - swap out extents for location
Accession Record report - Use case: someone needs a more manageable csv dump


Are custom reports still a possibility? because that will help determine direction with canned reports 

  • In some instances they take down the server
  • Cannot work towards canned reports serving all of everyone's needs

What is the best way to move forward to determine what we're recommending for each report?

  • Should we poll the ASpace UAC to see what reports are useful and which are completely unnecessary?
  • Which reports do you currently use and why? - What do you wish there was a report for?


Educate community on current state of reports

  • Christine suggests participating in ASpace open call - can coordinate with new Community Engagement Coordinator

Next steps

  • Google doc to discuss info for open call
  • Email thread to try to keep conversation going about recommendation for specific reports