2020-05-14 Meeting Notes

Date and Time

Thursday 05/14/20, 3pm Eastern

Zoom URL

https://lyrasis.zoom.us/j/897871318

Participants

• @Kevin Schlottmann

• @Bria Lynn Parker (Unlicensed)

• @Dallas Pillen

• @Daniel Michelson

• @Jared Campbell

• @Christine Di Bella

• @Wiedeman, Gregory

• @James Griffin (Unlicensed)

Notes

Review Metadata Tickets

• Higher Priority Issues

  • Nothing has come up recently which is urgent

  • Once the Agents Module development improves, this will be reviewed

What Can We Finish?

• File MARC Import Tickets

  • How do we want to push out information for the MARC import mappings?

  • Static Excel file is on the ArchivesSpace website - is there a different way by which we might share these?

    • Perhaps remind people that they exist, and that they are there

    • Is there a way to make a page within the Confluence public?

      • One can embed Google Sheets viewers into pages

      • We can update things and have them be in real time

      • The pages are publicly accessible for the Technical Advisory Committee

      • If we were to move the spreadsheet into Confluence, who else needs to be informed

        • The Program Team maintains the website, we are just linking out to it

        • It’s not a problem if we link to Sheets, there is no authorization

        • There is a Google Drive area for the TAC, we just want to ensure that the Sheet will have restricted permissions

      • We want to ensure that versioning is enabled for the Google Doc

        • James will take on the documentation, just have a place where we can more easily update these

        • There was a last updated field which we have not changed, and this needs to be removed

        • Put that versioning in at the record level rather than the document level

          • Maybe move this down to each field we didn’t get to, and indicate “not reviewed since”

        •  

      • We have an Import/Export Mapping Confluence Page

      • Published updated MARC import mappings

      • EAD import mappings

        • Few have focused upon this

        • Indicate “last updated on this date” in a field level

• Retrospective Review

  • We should probably have a paragraph by the next time we meet

  • Perhaps look to start an e-mail thread to draft this

• MARC Import Bugs

  • Kevin posted 520 bug

  • Posted to the mailing list addressing MARC 555 and 856 subfields

    • Given the lack of response, perhaps file a ticket, even if there is not immediate work

• Next Meeting in June is the final meeting

• Meeting adjourned at 15:30