2021-10-26 Meeting notes

Oct 26, 2021 12 PM ET/ 11 AM CT/ 10 AM MT/ 9 AM PT

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Meeting ID: 881 5974 8924
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  • Joanne Archer

  • Elizabeth Beckman

  • Kate Blalack

  • Johanna Carll

  • Kellen Carpenter

  • Regina Carra (Vice-Chair)

  • Christine Di Bella (ex-officio)

  • Bailey Hoffner

  • Margaret Turman Kidd (regrets)

  • Randy Kuehn (ex-officio)

  • Dan Michelson (Chair)

  • Patrick Milhoan (regrets)

  • Matthew Neely

  • Cory Nimer

  • Sarah Ponichtera

  • Suzanne Reller

  • Joshua Shaw

  • Althea Topek

  • Angela White


  • Update members on UAC activities including activities of sub-teams

  • Discussion: Testing Subteam


  • @Johanna Carll









5 mins

Roll Call/Icebreaker

@Daniel Michelson


5 mins

UAC Updates

@Daniel Michelson

5 mins

Program Update

@Christine Di Bella

  • As always, working on the next release of ArchivesSpace. Aiming for the release on the roadmap to come out close to the end of the year.

  • Start thinking about participating in the next Online Forum. We don’t have a date yet, but projecting it will happen in March. More info. coming soon.

10 mins

Sub-team Reports




Development Prioritization

@Angela White

  • The usual! Looked at 17 tickets in our last meeting


Users Documentation

@Johanna Carll

  • Wrapped up work on Accession pages

  • Continued work on Resource pages

  • Began assigning Digital Object pages



@Joshua Shaw

  • No Testing during this time period

  • New Member! Austin Munsell (U. Oregon)



@Joanne Archer

  • Met with Christine DiBella to discuss usability tickets and how to best support ongoing work over the next year.


Member Engagement

@Regina Carra

  • Member Match event in collaboration with User Docs, “Show Me Your User Documentation” - November 4, 2021, 2pm ET

  • Next meeting – November 19th

30 mins

Discussion: Testing

@Joshua Shaw

Brief intro to what the testing team does. We’ll cover JIRA issue and full suite testing.

We thought it might be useful to discuss how people handle testing for their own institutions and what they might have learned from that process.

Group questions:

  • How do you handle testing new features and upgrades? Do you test your local workflows and processes prior to each release?

  • What have you learned about ArchivesSpace while testing for an upgrade or a newly added part of the application?

  • Is there functionality that you would have ignored had you not been testing that has proved useful?

  • What’s most challenging when you do testing?

  • For institutions that host their own installation of ArchivesSpace, have you customized the application and how does that impact and/or complicate your testing?

From discussion:

  • Case for making testing spreadsheet used by Testing sub-team available to community to use in local testing?  Consider presentation on testing spreadsheet at member forum

  • Must test when upgrading versions, but also if local environment changes

  • Need to select highlights in release to share with local users, some of whom are less experienced, which can influence gets tested locally

    • Release note target towards developers, would be useful to have a high level summary of what's changed. Summary could help User Docs identify things in need of documentation

5 mins

New Business

@Daniel Michelson



Next Meeting

@Daniel Michelson

Dev/Pri led discussion