2021-11-30 Meeting notes

Nov 30, 2021 12 PM ET/ 11 AM CT/ 10 AM MT/ 9 AM PT

Call-in Information:

Join Zoom Meeting
https://lyrasis.zoom.us/j/88159748924?pwd=a2R1U2kvY3ZhYk1TM2hXdVRXOVR4dz09

Meeting ID: 881 5974 8924
Passcode: 301177
One tap mobile
+13126266799,,88159748924#,,,,*301177# US (Chicago)
+19292056099,,88159748924#,,,,*301177# US (New York)

Dial by your location

+1 929 205 6099 US (New York)

+1 301 715 8592 US (Washington DC)

+1 312 626 6799 US (Chicago)

+1 669 900 6833 US (San Jose)

+1 253 215 8782 US (Tacoma)

+1 346 248 7799 US (Houston)

888 475 4499 US Toll-free 877 853 5257 US Toll-free

Meeting ID: 881 5974 8924
Passcode: 301177

Find your local number: https://lyrasis.zoom.us/u/kbKeFBTzm

Participants

Joanne Archer
Elizabeth Beckman
Kate Blalack
Johanna Carll
Kellen Carpenter
Regina Carra (Vice-Chair)
Christine Di Bella (ex-officio)
Bailey Hoffner
Margaret Turman Kidd
Randy Kuehn (ex-officio) (regrets)
Dan Michelson (Chair)
Patrick Milhoan
Matthew Neely
Cory Nimer
Sarah Ponichtera (regrets)
Suzanne Reller
Joshua Shaw
Althea Topek
Angela White

Goals

Update members on UAC activities including activities of sub-teams
Discussion: Dev/Pri Subteam

Notetaker

@Margaret Kidd

Time	Item	Presenter/Facilitator	Notes

Time	Item	Presenter/Facilitator	Notes
5 mins	Roll Call/Icebreaker	@Daniel Michelson
5 mins	UAC Updates	@Daniel Michelson	Joanne Archer departing UAC, replacement to come on board soon. Althea Topek will be the new Usability Lead (formerly Vice-Lead). Wiki reorganization update – complete. Finished going through pages. Consolidated some pages. Dan and Randy will confirm and complete some outstanding issues. Contact Dan if need assistance finding a page.
5 mins	Program Update	@Christine Di Bella	Recent patch release to address reorder mode. Still intending to have new release by end of the calendar year. Testing in progress. Lora Woodford is leaving ArchivesSpace; Developer job posting to be distributed soon. Online Forum announcement coming soon.
10 mins	Sub-team Reports
	Development Prioritization	@Angela White	Reviewed 17 JIRA tickets
	Users Documentation	@Johanna Carll	Continued work on Managing Resources pages Began work on Managing Digital Object pages
	Testing	@Joshua Shaw	Testing 30 JIRA tickets Team met to go over ‘how to’ for JIRA tickets.
	Usability	@Joanne Archer (Unlicensed)	Began review of spawning specification Reviewed two tickets
	Member Engagement	@Regina Carra	Hosted a Member Match event, in conjunction with User Docs Subteam, on November 4th No meeting in December, instead working independently on projects for Member Match and “Making the Case for ArchivesSpace” info webpage
30 mins	Discussion: Dev/Pri	@Angela White	Dev-Pri and what we do? Subteam tasks – Look at Jira tickets for bug fixes and new feature developments. Helps to shape what ASpace looks like in the years to come. Consider becoming part of the subteam! Discussion – How to seek community feedback about specific issues that come up in Jira tickets? For example: https://archivesspace.atlassian.net/browse/ANW-1345, a situation where barcodes should really be unique, but changing this could have serious repercussions for users Challenge – how do you weigh perspectives/use cases when considering potential changes to the application? Ideas for engagement: Community Forum – Does an annual forum give us the broad range of perspective? Make sure that user documentation has accurate information – in regards to example, that the user documentation says that barcodes do not need to be unique
5 mins	New Business	@Daniel Michelson
	Next Meeting	@Daniel Michelson	Due to lots of absences, the December meeting is cancelled. Next meeting will be January 25 with discussion led by User Docs (Usability is bumped to March and Member Engagement to April).