2022-10-18 UAC Meeting agenda and notes

5 mins

Ice Breaker

@Regina Carra

Worst Halloween candy

5 mins

UAC Updates

@Regina Carra

• September Recap:

  • Alexis Peregoy stepped down; replaced by Erin Ryan (University of Tennessee)

  • Full schedule for sub-team discussions:

    • October -- Member Engagement

      November -- Testing

      January -- User Docs

      February at the Joint TAC/UAC Meeting -- Dev Pri

      March -- Usability

• Thank you to everyone that came to the Mixer last month – hope to do another in Spring

• Recap of Sub-team leads meeting in September

  • Discussion about how each sub-team works

  • Plan to have another meeting in Spring 2023 geared towards new sub-team leaders

5 mins

Follow up from Joint Meeting/Council Chairs meeting, re:

Sub-team Collaboration

@Regina Carra

@Valerie Addonizio created this Council Information Pathways

Key:

Blue Boxes = UAC teams

Orange Boxes = Cross-Council teams

Green Boxes = TAC teams

Solid line = existing working relationship

Dotted line = possible relationship or don’t know

Any comments? Questions? Something to add/delete?

5 mins

Program Update

@Christine Di Bella

• 3.3.1 patch release is out - when upgrading, move directly to this one, and if you upgraded to 3.3.0, be sure to move to 3.3.1 if default values are needed for your workflow

• Brian Zelip, our new front end developer, started this week. This new position is focused on the usability and accessibility of the interfaces.

• new training offerings for the fall: Using Data Import, Export and Report Functionality and Office Hour on spawning - registration is open for both

5 mins

Sub-team Reports

Development Prioritization

@Daniel Michelson

@Matthew Neely

• Met twice (Sep 6 and Oct 4)

• Put together workplan

• Reviewed 23 tickets (13 passed for development, 1 passed for community development, 3 closed, 6 awaiting more information)

Users Documentation

@Margaret Kidd @Rebecca Baugnon

• Have met twice

• Scheduled to join TechDoc for a meeting on Nov. 2

• Currently working on a project to list all fields that publish/don’t publish to the PUI.

Testing

@Cory Nimer

• Completed September Jira testing cycle (24 tickets)

• Reviewed testing protocols and provided training for new members of team

• Currently working on October Jira testing (14 tickets)

Usability

@Althea Topek @Cory Nimer

• Created work plan

• Met twice, reviewed two tickets (still in process)

Member Engagement

@Bailey Hoffner @Patrick Milhoan

• Held first quarterly Member Match event

  • https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3196583937

• Brainstormed how to promote Making the Case for ArchivesSpace Membership website

• Reviewed and updated projected-calendar year

5 mins

Open Mic/Questions for sub-teams

25 mins

Sub-team Led Discussion

Member Engagement Sub-team

Topics

• Member Engagement Sub-Team Calendar 2022-2023

• Member Match Quarterly Event Collaborations

  • Example collab ideas

    • previous: user docs shared about their work and user docs

    • possibly usability could talk about New School bulk updater

    • possibly dev-pri: how ticketing works, community-based, etc.

    • possibly testing: just explaining the work and informing the community

    • Even just going over what the sub-teams are and what they do

    • Sharing out sub-team specific information through our Member Match listserv

  • Early December 2022

  • March 2023

  • Early June 2023

5 mins

Final thoughts/questions

@Regina Carra

Next Meeting Reminder

@Regina Carra

Next meeting is November 15th. Discussion to be led by the Testing Sub-team.