2023-05-16 UAC Meeting agenda and notes

5 mins

Ice Breaker

@Regina Carra

Favorite chocolate in the chocolate box and/or your “land mine/avoid-at-all-costs” chocolate in the box

5 mins

UAC Updates

@Regina Carra

It’s been awhile! UAC was off in April.

Congrats and thank you to all that participated in this year’s online forum

Two recent resignations: Eden Orelove, Patrick Milhoan

Strong number of nominations for UAC this Spring

UAC Vice Chair needed for next term. The Board can approve an extension to a UAC term if a member is interested becoming Vice Chair but their term is due to end.

5 mins

Program Update

@Christine Di Bella

• Currently reviewing feedback on 3.4.0-RC. There are a number of changes on Digital Objects.

• Announcements about an in-person forum at SAA in July will shortly be going out. Also looking at planning a virtual event the week prior to this.

• Will be attending the UK Archives and Records Association conference in Belfast for the first time in August.

5 mins

Sub-team Reports

Development Prioritization

@Daniel Michelson

@Matthew Neely

• Reviewed new centralized guidance on the development process

• Updated leader guidance documentation in preparation for leadership change

• Matt Strauss (TAC) agreed to become Vice-Lead for next term

• Reviewed 13 tickets (10 approved for implementation, 2 closed, 1 awaiting more information)

Users Documentation

@Margaret Kidd @Rebecca Baugnon

(Johanna reporting out)

• Completed updates to spawning pages

• New documentation for the Resource component tree view, ready to publish

• Drafted new documentation for Make Representative function. Being reviewed and will be published with the new release.

• Presentation at the Virtual member forum with Tech Docs

• Updated help pages based on user comments

Testing

@Cory Nimer

• Performed regression testing in preparation for the 3.4.0-RC, including a separate round of testing on ANW-1209

• Erin Ryan resigned from the team

Usability

@Cory Nimer

• Planning for community feedback on ANW-561

• Began review of tickets listed as needing more information prior to development

Member Engagement

@Mary Pedraza

• Patrick resigned from the sub-team, Mary is stepping up in his and Bailey’s stead

• Meeting this month to make matches for next year

• Final member match programming will be listserv discussions and feedback form on end of year email

5 mins

Open Mic/Questions for sub-teams

No questions

10 mins

Council Retrospective

@Regina Carra @Suzanne Reller

https://docs.google.com/document/d/19zDGEeU1rtdHiesh2KfEbwI2svOoEPnF0lfOmAK_TtM/edit?usp=sharing

15 mins

At the turn of the term checklist and discussion

@Regina Carra @Suzanne Reller

Things to do by next meeting:

• Identify Vice Lead for next term

• Complete sub-team retrospective (add as separate page to wiki-link to June agenda)

• Tie up projects/make sure documents are saved to Confluence or Google Drive with proper permissions.

Calendar of events (in a nutshell):

June-end of term retrospectives due by June meeting, new cohort notified of acceptance to Council

July-typically a slow month for Councils. Subteams may or may not meet. Subteam leads should create new wiki space for term. Look out for Doodles! New Member Orientation.

August/September-Council and subteams begin meetings again. Begin drafting workplans and setting goals

October-Joint TAC/UAC meeting, present workplans

Resources for new sub-team leads:

Yearly Timeline of Council Activities

Guidelines for ArchivesSpace Council Sub-Teams

Communication and Collaboration Resources

https://archivesspace.atlassian.net/l/cp/YfCL5Qo5

5 mins

Final thoughts/questions

@Regina Carra

Next Meeting Reminder/Upcoming Events

@Regina Carra

Next (and last) meeting of the term – June 20