2022-08-16 UAC Meeting agenda and notes

10 mins

Introductions

@Regina Carra

Brief introductions for each member

Name, where you work, how long have you been on Council, sub-team(s)

10 mins

UAC Updates

@Regina Carra

• Welcome to new members:

  • Mary Pedraza (Fine Arts Museums of San Francisco)

  • Alexis Peregoy (University of Arizona)

  • Eden Orelove (Smithsonian)

  • Chris Tanguay (MIT)

  • Keli Schmid (Denver Public Library)

• Council Documents

  • Council Handbook drafted

    • The council handbook redrafts information on the wiki that often was overlooked or buried and puts it together in one place.

    • Please send Regina and Valerie any comments or you can also make inline comments

  • Google Drive permissions up-to-date

    • Most members should just have access to their subteam folders. If you notice that you do not have access to something, let Regina know.

• UAC meeting calendar

  • There will be a meeting each month.

  • A different subteam will lead the discussion each month. Regina will coordinate with the subteam leads. The first available month will be October.

  • There will be no UAC meeting in December.

• Joint TAC/UAC Meeting in September (instead of normal UAC meeting) Please fill out Doodle

• Expectations/Suggestions for sub-teams

  • Hold first meeting in coming weeks, if you have not already

  • Craft work plan for the term--to be presented in September

  • Consider adding an item in work plan for cross-team collaboration or community engagement

• Last Call! Consider joining another sub-team. Reach out to Sub-team Lead or @Regina Carra

• TAC/UAC Mixer scheduled for Friday September 9 at 1PM Eastern

5 mins

Program Update

@Christine Di Bella

• Christine provides a brief program update each meeting and calls out items that may be of interest to members.

• A release candidate should be announced by the end of the week.  New features/improvements include spawning individual archival objects out of accessions, and the ability for logged in user to change their own password.  Christine encouraged testing of the release candidate.  Assuming testing goes, a regular release will be announced.

• Member Forum activities will take place next week and virtual workshops will take place the week after.  The in-person even and virtual workshops will be recorded.  Virtual workshops are full at this point.

• In the process of hiring for the front-end developer position. This is a new position.

5 mins

Sub-team Reports (if any)

Development Prioritization

@Daniel Michelson

• Met twice since last UAC meeting.

• Welcomed Keli Schmid (UAC) and Matthew Strauss (TAC) as new members

• Had a retrospective

• Reviewed 18 tickets: Approved 11 (1 for community developer), closed 4, awaiting more information 3

Users Documentation

@Rebecca Baugnon

• First meeting 8/15

• Welcomed new member, Eden Orelove

• Update on work that carried over from last term (wrapping up edits on Digital Objects)

• Creating new documentation for spawning archival objects from an accession

• Discussed page watching assignments and updating how we handle that.

• Discussed potential collaboration ideas, e.g., reaching out to TAC - Tech Docs

Testing

@Cory Nimer

• Planning to get together soon to work on work plan for the year.

Usability

@Cory Nimer

• Focused on planning for coming term

Member Engagement

@Bailey Hoffner

• Welcomed Mary Pedraza and Alexis Peregoy to sub-team

• Reviewed final Member Match survey - main challenges still communication and engagement, which we hope will improve with monthly discussion topics and quarterly events

• Finalized and started promoting first Member Match quarterly event

  • Member Match Mixer - Sharing Tips & Tricks!

    Thursday, September 8th

    1:00 - 2:00 PM ET

• Focus will be primarily in shoring up Member Match program this year

20 mins

Discussion: Theme for this year-- “collaboration and continuity”

Topics:

• Recap new term transition

• Sub-team leadership group

• How can Council Leadership support sub-team work?

• Ideas or areas for cross-team/council collaboration or community engagement

@Regina Carra

• Transition began in June as new members were assigned to subteams and introduced to subteam leads.

• Comments:  It was good for new members to have information about their subteams before orientation.  It was helpful from the subteam lead perspective that new members had access to the Google Drive before the first subteam meeting.  It was also helpful to get meetings scheduled early in the term including scheduling orientation in July.

• Ideas or areas for cross-team/council collaboration or community engagement. Even very broad ideas are encouraged.

  • Member Engagement quarterly events could be opportunity to meet people from different subteams

  • Suggestion for more structure – Maybe going to other subteam meetings?

• Subteam Leadership Group – This is a group recently instituted by TAC.  Subteam leads and vice leads meet with the TAC chair at major milestones throughout the year such as the beginning of the term and early in the Spring as transition planning begins.  Topics discussed so far include upcoming deadlines transitions, and any issues that have come up.  Should UAC institute a similar group?

  • Comments:  May make it easier for collaboration.  May be able to brainstorm ideas in a smaller group like this.  Several members stated that they support this.

  • Regina will plan to schedule a meeting in the next few weeks

  • Agenda for TAC leads meeting:  2022-2023 TAC Leads Meetings and Agendas

5 mins

Questions and Final thoughts

5 mins

Next Meeting Reminder

@Regina Carra

Joint TAC/UAC Meeting in September (instead of UAC meeting) Please fill out the Doodle by this Friday!

https://doodle.com/meeting/participate/id/aQ1xq85a

TAC/UAC Mixer scheduled for Friday September 9 at 1PM Eastern