2023-03-21 UAC Meeting agenda and notes

5 mins

Ice Breaker

@Regina Carra

Favorite Girl Scout Cookie - overwhelming love for Caramel deLites/Samoas, but clearly Thin Mints are the best!

Please fill out the zoom poll:

Date and time for April Coffee break

Interest in GitHub training opportunity

5 mins

UAC Updates

@Regina Carra

Happy Spring!

UAC monthly meeting schedule for April 18 is cancelled! We will instead have a casual coffee break chat, organized by Suzanne. Date TBD

GitHub training--currently gauging interest. This is a continuation of previous professional development offerings for Council members

FYI, Virtual Member Forum: ASpace Board will be hosting a discussion about governance on April 5, 12pm Eastern. Council Chairs will be involved.

TAC news–Integrations sub-team to sunset after 2023-2024 term. 2023-03-14 TAC meeting notes

Roster changes to note--Erin Ryan stepped down in Feb. ; Bailey Hoffner to step down in early April. Thanks to both!

Open roster spots for UAC next term = 5

New documentation drafted in Handbook on Composition, roles, and work of sub-teams:

https://archivesspace.atlassian.net/l/cp/6bWmAGsx

5 mins

Program Update

@Christine Di Bella

• Plug for the member forum and the session on governance link to program: ArchivesSpace Virtual Member Forum 2023

• Make representative button feature is being tested now.

5 mins

Sub-team Reports

Development Prioritization

@Daniel Michelson

@Matthew Neely

• Reviewed 15 tickets (8 approved for implementation, 5 closed, 2 awaiting more information)

• Led discussion at TAC/UAC meeting

• Dan presented at Member Match event

Users Documentation

@Margaret Kidd @Rebecca Baugnon

• Finished edits for Managing User Accounts and User Permission pages

• Currently drafting new pages for spawing, nearly completed

• Reviewing the new make representative function in anticipation of writing documentation

Testing

@Cory Nimer

• Completed regression and Jira testing of ASpace 3.4

• Currently working on ANW-1209 feature testing

Usability

@Cory Nimer

• Reviewing status of assigned Jira tickets

• Conducting review of ANW-561 for future development

Member Engagement

@Bailey Hoffner @Patrick Milhoan

• 3rd Quarterly
  Event with Dan Michelson a success!

• Set to open applications for 2023-2024 Member Match Cohort on Monday, March 27th

• Membership Update

  • Bailey Hoffner has accepted new position with Oklahoma State Library (not an AS Member)

  • Last day, Friday April 7th

5 mins

Open Mic/Questions for sub-teams

No questions

25 mins

Sub-team Led Discussion

Usability Sub-team

• In the past have mostly focused on collaboration with Dev Pri on ticket review

• Currently down to one ticket and sounds like fewer tickets will be coming info Usability

• Would like feedback on areas that would be beneficial for Usability to work on now that have fewer tickets to work on. Interested in crossteam collaboration also

• Per Dan, tickets not necessarily slowing down, just doing better at keeping on top of them so there isn’t a backlog. Interested in letting Usability chime in tickets they are interested in.

• What kinds of tickets are sent to Usability? Usually a ticket that is not defined in terms of implementation, or questions about is the defined implementation the best way forward. Tickets that Usability can flesh out more.

• Backlog of “awaiting more information” tickets have come up recently. Could the next step for some of these be to write up a spec? Could Usability assist with helping ticket writers do this.

• These tickets all currently have a comments back from Dev Pri about what is needed to advance the ticket.

• Christine - Has been discussion about how to help users write tickets. Putting together some resources for this.

• If you have any ideas or additional thoughts, contact Cory. This will help the team build the work plan for next term.

5 mins

Final thoughts/questions

@Regina Carra

Next Meeting Reminder/Upcoming Events

@Regina Carra

April meeting canceled! Stay tuned for news about coffee break. We hope to see you there.

Next formal UAC Meeting will be May 16th (Council Retrospective)

Remember to sign up for the Virtual Forum!