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ANW-1562

  • Won’t be covered in the orientation session, but if you want an even deeper dive into resources related to development, see: Everything You Ever Wanted to Know About ArchivesSpace Development (but were maybe afraid to ask)

  • Google Drive

  • Email lists

    • Time

    Item

    Presenter

    Notes

    5 mins

    Introductions

      Rebecca Baugnon

    Austin Munsell

    🧊 Ice Breaker: Name, Institution, Favorite ArchivesSpace Module/Feature

     📘 Council Handbook : much of the information discussed today is available in the Council Handbook. This is a go-to resource for you throughout your time on Council.

    5 mins

    ArchivesSpace program and governance

    Christine Di Bella

    15 mins

    Communication & collaboration tools

    Christine Di Bella

    🛠️ Tools and Workspaces

    • Atlassian accounts

      • Same account for JIRA (issue tracking) and Confluence (wiki, meeting notes)

      • New members should all have accounts (confirm with CDB)

      • Pro-tip for wiki navigation: Open in new tab!

      JIRA

      • Brief tutorial on Jira and Confluence

      • Links related to wiki and JIRA

        http://development.archivesspace.org

        http://wiki.archivesspace.org , Help Center) and JIRA (development issue tracking)

      • All groups use Confluence to some degree; some groups, especially Testing and Development Prioritization, also use JIRA

      • If your institution also uses Atlassian, your account may not be the same as the one you use for ArchivesSpace work (depends on whether your institution “manages” accounts for its domain)

    • Brief overview of Confluence and JIRA

    Jira Legacy
    serverSystem Jira
    serverId36c489e2-4fb0-353a-985b-64038401be2f
    key

    5 minutes

    The Year Ahead

    Austin Munsell

    📆 Yearly Timeline of Council Activities : this page in the Council Handbook gives a month-by-month breakdown of Council activities, as well as who is responsible for those activities.

    • Terms begin in July and end in June. In June and July there is typically little Council work outside of the Chair’s responsibilities.

    • Council-wide meetings occur monthly beginning in August. Often the December or January meeting is cancelled.

    • Joint TAC/UAC meetings are held twice a year, once early in the term (usually September) and again towards the end of the term.

    • Workplans are due and presented at the first joint meeting in September.

    • Online member forum in the spring – Council participation is strongly encouraged.

    • Most Council work wraps up in June. Sub-teams complete a retrospective and work to make term-to-term transition as easy as possible.

    • Sub-teams usually meet monthly, although this can vary based on the work and needs of the sub-team (e.g., Testing).

    5 mins

    Responsibilities and Expectations

    Rebecca Baugnon

    Most of the information for this section is found in:

    ⏰ Attendance and Engagement:

    • Attendance and/or contributions to Council meetings. Participation in discussions.

    • Attendance and/or contributions to sub-team meetings. Communication with your sub-team lead(s) if you cannot attend or complete tasks.

    🌱 Council as Community:

    🙋‍♀️ Leading by example when possible:

    • Answering questions on AS lists

    • Commenting/voting on JIRA tickets

    • Code contributions

    • Participating in ArchivesSpace community programs and events

    https://archivesspace.atlassian.net/wiki/spaces/AC/pages/3137994795/Responsibilities+and+Expectations#Leave-Policies

    5 mins

    TAC Sub-teams and working groups

    Austin Munsell

    5 mins

    UAC sub-teams

    Rebecca Baugnon

    • User Documentation sub-team

      • User Documentation

      • Maintains user documentation in Help Center and Confluence

      • Creates new user documentation when needed

    • Usability sub-team

      • Usability

      • Develop functional and practical recommendations to improve usability/accessibility of ArchivesSpace

      • Works closely with Development Prioritization

    • Member Engagement sub-team

      • Member Engagement

      • Focuses on providing outreach and community support for the ArchivesSpace membership

      • Runs the Member Match Program

    5 mins

    Cross-council teams

    Austin Munsell

    • Development Prioritization sub-team

    • Testing sub-team

      • Testing Sub-Team

      • Tests features, bug fixes and new release candidates

      • Unlike other sub-teams, typically coordinates work via email and only holds meetings when necessary

      • Work this year may include assistance with restructuring of the testing tools for new ArchivesSpace releases to incorporate behavior scenarios

    5 mins

    Next Steps

     Rebecca Baugnon

    1. Get ready for your first meetings if they have not already occurred

    • Subteam Rosters

    • Fill out Doodle polls for the council meetings for August if you have not done so already (see action items below!)

    • Keep an eye out for the first communication from your sub-team leads and more Doodle polls.

    2. Read the Retrospectives for your new subteams:

    TAC sub-teams:

    2023-24 Metadata Standards Sub-team Retrospective

    2023-2024 Techdocs Retrospective

    Cross-Council sub-teams:

    Dev Pri Retrospective 2023-2024

    2023-2024 Testing Retrospective

    UAC sub-teams:

    2023-2024 User Documentation Retrospective

    2023-2024 Usability Retrospective

    Member Engagement 2023-2024 Retrospective

    5 minutes

    Get Organized!

    Austin Munsell

    🗺️ Get comfortable with navigating Confluence. This is where most Council work happens and is documented. Update your username if you want!

    🔖 Bookmark the following (if you’re into that):

    Everyone

    The page you’re on right now!

    The Homepage of the Advisory Councils Wiki Space – This link will bring you to the top-most level in the Wiki space after which you can navigate the tree on the left side of the screen to find your destination. If you are more comfortable with direct navigation, navigate here first, find your destination, and then bookmark it for future use.

    System Dashboard View of the ASpace JIRA – There are a few ways to splash down into JIRA, but this is nice overview.

    UAC

    2024-2025 Roster, Meeting Agendas, and Notes– Navigate here to find the agendas of UAC-specific meetings, which are the monthly meetings attended by all of UAC. You are prompted to attend these by first filling our Doodle polls sent by your Chair, Rebecca.

    Navigate to The Homepage of the Advisory Councils Wiki Space to find your sub-team’s section and bookmark it! This will help you practice your wiki navigation in this space.

    2024-2025 TAC/UAC Meeting Agendas and Notes – Navigate here to find the agendas of UAC/TAC Joint meetings, which are special meetings attended by all members of both councils a few times a year. You are prompted to attend these by first filling our Doodle polls co-signed by both Chairs, Rebecca and Austin. These meetings require advanced planning to accommodate so many attendees.

    UAC Google Drive – Navigate here to find your subteam’s Google Drive folder, should you need to access it. Some sub-teams use Google Drive a lot, some rarely. Guidance on when to use Confluence vs. Google drive is available here, though please note that the link may change. To wayfind this information if the link is broken, navigate to Council Handbook > Communication and Collaboration Resources > Tools and Workspaces.

    TAC

    2024-2025 TAC Meeting Agendas and Notes – Navigate here to find the agendas of TAC-specific meetings, which are the monthly meetings attended by all of TAC. You are prompted to attend these by first filling our Doodle polls sent by your Chair, Austin.

    2024-2025 TAC/UAC Meeting Agendas and Notes – Navigate here to find the agendas of UAC/TAC Joint meetings, which are special meetings attended by all members of both councils a few times a year. You are prompted to attend these by first filling our Doodle polls co-signed by both Chairs, both Suzanne and Rachel. These meetings require advanced planning to accommodate so many attendees.

    Navigate to The Homepage of the Advisory Councils Wiki Space to find your sub-team’s section and bookmark it! This will help you practice your wiki navigation in this space.

    TAC Google Drive – Navigate here to find your sub-team’s Google Drive folder, should you need to access it. Some sub-teams use Google Drive a lot, some rarely. Guidance on when to use Confluence vs. Google drive is available here, though please note that the link may change. To wayfind this information if the link is broken, navigate to Council Handbook > Communication and Collaboration Resources > Tools and Workspaces.

    Cross-Council

    In addition to the resources for your parent council mentioned above, consider bookmarking

    Cross-Council Google Drive – Navigate here to find your sub-team’s Google Drive folder, should you need to access it. Some sub-teams use Google Drive a lot, some rarely. Guidance on when to use Confluence vs. Google drive is available here, though please note that the link may change. To wayfind this information if the link is broken, navigate to Council Handbook > Communication and Collaboration Resources > Tools and Workspaces.

    10 mins

    Questions

    ...