Date
Jul 22, 2024 12pm ET / 11am CT / 10am MT / 9am PT
Topic: TAC/UAC Orientation
Meeting ID: 998 2170 0191
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Participants
Rebecca Baugnon - UAC Chair
Austin Munsell - TAC Chair
Mary Pedraza - UAC Vice-Chair
Regine Heberlein -TAC Vice-Chair
Christine Di Bella - ArchivesSpace Program Manager
Corey Schmidt
Goals
New member introductions
Overview of accounts, tools, and workspaces
Overview of the year ahead
Overview of responsibilities and expectations for service
Overview of TAC & UAC
Overview of subteams and working groups
Answer questions from new members
Discussion topics
Time | Item | Presenter | Notes |
---|---|---|---|
5 mins | Introductions | 🧊 Ice Breaker: Name, Institution, Favorite ArchivesSpace Module/Feature 📘 Council Handbook : much of the information discussed today is available in the Council Handbook. This is a go-to resource for you throughout your time on Council. | |
5 mins | ArchivesSpace program and governance |
| |
15 mins | Communication & collaboration tools |
| |
5 minutes | The Year Ahead | 📆 Yearly Timeline of Council Activities : this page in the Council Handbook gives a month-by-month breakdown of Council activities, as well as who is responsible for those activities.
| |
5 mins | Responsibilities and Expectations | Most of the information for this section is found in: ⏰ Attendance and Engagement:
🌱 Council as Community:
🙋♀️ Leading by example when possible:
| |
5 mins | TAC Sub-teams and working groups |
| |
5 mins | UAC sub-teams |
| |
5 mins | Cross-council teams |
| |
5 mins | Next Steps |
2. Read the Retrospectives for your new subteams: TAC sub-teams: 2023-24 Metadata Standards Sub-team Retrospective 2023-2024 Techdocs Retrospective Cross-Council sub-teams: Dev Pri Retrospective 2023-2024 2023-2024 Testing Retrospective UAC sub-teams: 2023-2024 User Documentation Retrospective | |
5 minutes | Get Organized! | 🗺️ Get comfortable with navigating Confluence. This is where most Council work happens and is documented. Update your username if you want! 🔖 Bookmark the following (if you’re into that): Everyone The page you’re on right now! The Homepage of the Advisory Councils Wiki Space – This link will bring you to the top-most level in the Wiki space after which you can navigate the tree on the left side of the screen to find your destination. If you are more comfortable with direct navigation, navigate here first, find your destination, and then bookmark it for future use. System Dashboard View of the ASpace JIRA – There are a few ways to splash down into JIRA, but this is nice overview. UAC 2024-2025 Roster, Meeting Agendas, and Notes– Navigate here to find the agendas of UAC-specific meetings, which are the monthly meetings attended by all of UAC. You are prompted to attend these by first filling our Doodle polls sent by your Chair, Rebecca. Navigate to The Homepage of the Advisory Councils Wiki Space to find your sub-team’s section and bookmark it! This will help you practice your wiki navigation in this space. 2024-2025 TAC/UAC Meeting Agendas and Notes – Navigate here to find the agendas of UAC/TAC Joint meetings, which are special meetings attended by all members of both councils a few times a year. You are prompted to attend these by first filling our Doodle polls co-signed by both Chairs, Rebecca and Austin. These meetings require advanced planning to accommodate so many attendees. UAC Google Drive – Navigate here to find your subteam’s Google Drive folder, should you need to access it. Some sub-teams use Google Drive a lot, some rarely. Guidance on when to use Confluence vs. Google drive is available here, though please note that the link may change. To wayfind this information if the link is broken, navigate to Council Handbook > Communication and Collaboration Resources > Tools and Workspaces. TAC 2024-2025 TAC Meeting Agendas and Notes – Navigate here to find the agendas of TAC-specific meetings, which are the monthly meetings attended by all of TAC. You are prompted to attend these by first filling our Doodle polls sent by your Chair, Austin. 2024-2025 TAC/UAC Meeting Agendas and Notes – Navigate here to find the agendas of UAC/TAC Joint meetings, which are special meetings attended by all members of both councils a few times a year. You are prompted to attend these by first filling our Doodle polls co-signed by both Chairs, both Suzanne and Rachel. These meetings require advanced planning to accommodate so many attendees. Navigate to The Homepage of the Advisory Councils Wiki Space to find your sub-team’s section and bookmark it! This will help you practice your wiki navigation in this space. TAC Google Drive – Navigate here to find your sub-team’s Google Drive folder, should you need to access it. Some sub-teams use Google Drive a lot, some rarely. Guidance on when to use Confluence vs. Google drive is available here, though please note that the link may change. To wayfind this information if the link is broken, navigate to Council Handbook > Communication and Collaboration Resources > Tools and Workspaces. Cross-Council In addition to the resources for your parent council mentioned above, consider bookmarking Cross-Council Google Drive – Navigate here to find your sub-team’s Google Drive folder, should you need to access it. Some sub-teams use Google Drive a lot, some rarely. Guidance on when to use Confluence vs. Google drive is available here, though please note that the link may change. To wayfind this information if the link is broken, navigate to Council Handbook > Communication and Collaboration Resources > Tools and Workspaces. | |
10 mins | Questions |
Action items
- Austin Munsell and Rebecca Baugnon – send follow-up email with recording to all new TAC/UAC members
- Everyone: check to ensure you have access to Atlassian (Confluence and JIRA), and relevant Google Drive spaces – email your chair (Austin for TAC, Rebecca for UAC) if you don’t have the access you need
- TAC members: fill out the Doodle poll to schedule the first meeting of the term
- UAC members: fill out the Doodle poll to schedule the first meeting of the term
- Everyone: fill out the Doodle poll to schedule the joint TAC/UAC meeting in September when you receive it
Decisions