2021-06-17 TAC meeting notes

5 min

Hello, roll call, etc.

@Trevor Thornton

• Notetaker: @Kevin Schlottmann

5 min

Updates

@Trevor Thornton

@Valerie Addonizio will serve as vice-chair of TAC next term - thanks Valerie!

5 mins

Program update

@Christine Di Bella

• 3.0.1 released (fixes agent contact note migration bug; otherwise very similar to 3.0.0)

• Another release in August with more features

• Updated roadmap posted

• Virtual Member Forum during SAA in August. More info soon. Looking ahead, more in-person events.

• More training for Council member leaders; async videos and one live course. Part of a 3-year pilot program.

20 mins

Sub-team retrospectives

Integrations

@Dallas Pillen

https://archivesspace.atlassian.net/wiki/spaces/AC/pages/2665054209

Testing

@Rachel Searcy

https://archivesspace.atlassian.net/wiki/spaces/AC/pages/2628747311

Suggestions:

Clarity about who is working on a ticket

Clarity on what the point of a given ticket is

How to increase the pool? Across UAC/TAC or even broader?

Development Prioritization

@Randy Kuehn

https://archivesspace.atlassian.net/wiki/spaces/AC/pages/2714992651/2020-2021%2BDev%2BPri%2BRetrospective

• Dev Pri discussed 14 tickets on May 4, 2021 and 15 tickets on June 1, 2021.

• Statistics (2021/06/15)

  • Feature Requests:

    • Awaiting prioritization: 57

    • Awaiting More Info: 65

    • Ready for Implementation: 101

    • Ready for Community Developer: 26

    • In Progress: 16

    • Metadata Standards Subteam Reviewing: 3

    • Usability Subteam Reviewing: 7

  • Bug Reports:

    • Awaiting prioritization: 22

    • Awaiting More info: 11

    • Ready for Implementation: 47

    • Ready for Community Developer: 9

    • In Progress: 16

    • Metadata Standards Subteam Reviewing: 1

    • Usability Subteam Reviewing: 1

  • Created vs. Resolved Issues Report
    (Represents the past 60 days)

    • Created: 44

    • Resolved: 102

--

126 tickets reviewed!

New tags for swim lanes (e.g. metadata)

Presented at AS Online Forum

Did notice an uptick in bug reports

Metadata Standards

@Elizabeth Roke

Tech Docs/API Documentation Ad Hoc WG

@Trevor Thornton

Administration of API Working Group will fall under the purview of the Technical Documentation sub-team

Difficulties of volunteer labor

15 mins

Discussion: TAC retrospective

@Trevor Thornton

• Participation in online forum was a real positive engagement in community

• How to get more volunteers to tackle some of the large amount of work to be done? Many TAC members serve on two subgroups.

• We all need to continue to raise the profile of what TAC/UAC does

• Flag work that simply cannot be done by volunteers; if there are needs that need to be contracted, note those and advocate for those to AS. Bake this into the work we do; be noting all year long those areas where we can hire help.

5 mins

Plans for beginning the 2021-2022 term

 @Randy Kuehn

• Thank you @Valerie Addonizio !!!

• Monthly meetings beginning late July or August (expect doodle poll early July)

• Orientation for new members will take place in July

• New Members

  • Elizabeth Dunham (Arizona State University) - Integrations

  • Austin Munsell (University of Oregon Libraries) - Technical Documentation

  • Jenna Silver-Baustian (University of Iowa) - Technical Documentation

  • Tom Steele (University of Oklahoma) - Development Prioritization

• Roster 2021-2022

  • Metadata Standards

    • Valerie Addonizio - lead

    • Jared Campbell

    • James Griffin III

    • Elizabeth Russey Roke

    • Kevin Schlottmann

  • Integrations

    • Kate Blalack (UAC) - lead

    • Elizabeth Dunham

    • James Griffin III - vice lead

    • Andrew Morrison

  • Technical Documentation

    • Jenna Silver-Baustian

    • Alicia Detelich - co-lead

    • Dave Mayo - co-lead

    • Austin Munsell

    • Rachel Searcy - vice lead

  • Testing

    • Joshua Shaw (UAC) - lead

    • Jared Campbell (TAC)

    • Sarit Hand (TAC)

    • Cory Nimer (UAC)

    • Elizabeth Roke (TAC)

    • Rachel Searcy (TAC) - vice lead

    • Margaret Turman Kidd (UAC)

  • Development Prioritization

    • Randy Kuehn (TAC)

    • Dan Michelson (UAC)

    • Matthew Neely (UAC)

    • Tom Steele (TAC)

    • Althea Topek (UAC)

    • Saron Tran (TAC) - vice lead

    • Angela White (UAC) - lead

• Topics for next term

  • Increasing visibility

  • Improving workflows

  • Increasing numbers

  • Improving communication

  • Training

5 mins.

Closing notes

@Trevor Thornton

Big thanks to @Maggie Hughes and @Dallas Pillen who will be leaving TAC after 4 years of service!

And thank you to everyone for your work during this long, weird year.