2022-05-26 Integrations Meeting Notes

5 min

Roll call and icebreaker

Welcome Austin (for real this time!)

15 min

Checking in on progress from working meetings

Meeting Date: 5/6/2022 12:00 PM

 Survey: Possible modifications for future

•  Status - stage of development versus implementation status

•  Category definition - type of survey question is an issue. Dropdown question does not wrap text and choice question results is a very long block. See email sent to Elizabeth on 4/28 -- deleted the multiple choice, going with tiny URL and added choice of "I'm not sure"

•  Rating Implementation experience - i.e. Rate integrating, Rate usability, Rate support

•  Add question "What is latest version of ASpace is supported by integration"

•  Add question on Maintenance Plan/Roadmap

•  *Some of the above comes from the other survey we have not reviewed https://docs.google.com/forms/d/e/1FAIpQLSetGDCUuDzf1kfdOE0htktWt3l_08TTjPHuDD_gW3zpPGL2og/viewform?usp=sf_link. This survey is found on the Integrations main page https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/17137746

•  Identify audience, where to post survey, to be done at the next meeting

• [Done] Confirm with Christine the new pages are in fact public/published - As far as we can tell they are published

   

  Discussion:

•  Continue with regularly scheduled working sessions and monthly meetings (TBD based on team's membership)

•  Retrospective - @Sarit Hand will work on write-up

•  New pages, restructured pages in Confluence

•  Template for new integrations if needed

•  New survey

•  Categories and definitions

•  Discuss sub-team needs/membership numbers to report to Valerie for next term - we are looking for at least 3 people

•  Sarit will be Lead 20222/2023

•  Goals for next term 2022-2023 -  @Sarit Hand

•   will work on write up

•  Conduct survey

•  Notification in July ASpace monthly report to members

•  Notification and links at Annual forum during SAA conference in August

•  Determine closing date and turn around date for posting collected data

•  Open date is SAA/Annual AS Forum

•  Closing will be end of November

•  Regular notifications at various outlets (TBD over the summer)

•  Create annual schedule for maintenance of integration pages/survey and advice on how to upkeep.

•  Main page: delete tables now that the new pages are mostly completed. - Goal for coming term after full review of pages.

•  Intake form-evaluate

•  Discuss Leadership for 2022-2023/Future of Integration Team

•  @Elizabeth Dunham , Vice Lead, Which means 2023-2024 she will be lead

•  Who will follow as Vice lead in 2023-2024? Will Integrations need one or will it go into maintenance status? TBD based on needs and membership

30 min

Follow up on the survey discussion, with an emphasis on brainstorming distribution outlets

10 min

Next steps