2022-02-03 TAC/UAC Coordinating Committee

5 min

Anything left to say on ArchivesSpace Councils Wiki Organization?

• any more info. about Metadata Standards' concerns from last month?

Metadata Standards is specifically looking for a retrospective-y doc authored by Dallas Pillen for the 2019-2020 term. Christine will look for it.

DELETE ArchivesSpace Councils Wiki Organization shows the final version of the reorganization place. This is a useful record of what was done and what the wiki aspires to be if it gets out of whack. The Google doc is an earlier version - we will update to label as a DRAFT, link to the canonical version on wiki.

We confirmed that the onboarding pages marked for deletion should be deleted.

Christine will check the space for dead links.

10 min

Next joint TAC/UAC meeting

All

agenda is at 2022-02-16 TAC/UAC Joint Meeting - focus will be on reviewing progress with the workplans now that we’re more than halfway through the year. Also going to share the new timeline at the meeting.

Valerie will add a link to the timeline for this as a sample joint meeting agenda.

20 min

Timelines, templates project

All

• Yearly Timeline page is now accurate to current practice (except for some confusion about Nominating Committee timing)

  • We discussed that the Nominating Committee timing fluctuates a little bit according to who is chairing the committee and when the Board meetings happen, but in general Council chairs are notified of the new appointments no later than mid-June. (“late June” announcement means the public announcement; the Chairs and the appointees find out earlier)

  • Question of whether Chair or Vice Chair takes the lead on various activities in the second half of the term. By and large it would be helpful if they work together, though one person needs final responsibility to make sure something gets done.

  • Dan will remove the remaining red text from the timeline page.

• E-mail templates page is out of date and needs revision (it also links to an out of date Nominating Committee e-mail template)

  • The group will crowdsource some email templates and do some organization between now and the next meeting.

10 min

Followup on recruitment (overall and of leaders) discussion

Postponed for a future meeting
Some ideas for further consideration surfaced at last meeting:

• What is ideal for sub-team placement? Should people have more freedom to choose their team, especially after their first year? We’ll want feedback on this (some already provided through the TAC survey)

• Should we raise the expectation that people serve on more than one sub-team?

• Should we consider requesting a change to the Bylaws to increase the size of the Councils beyond 17?

  • Need for greater transparency, communication, and encouragement around leadership to get people more comfortable about serving. We’ve been working on this quite a bit in recent years, but there’s always more that can be done.

5 min

Anything else?

Valerie asked that it be put on the agenda for the April meeting to discuss the results of the surveys they’ve been conducting in TAC.