Agenda

• Update on creating Shelflist Report from draft specification
• Hosted installation of ArchivesSpace for testing by Reports Subteam
• Access to ArchivesSpace MySQL database via JDBC connection
• Review of draft of ArchivesSpace Metadata Crosswalks document
• Discussion of plans for 2018

Attendance

The following members of the committee were present:

• Alston Cobourn
• Nancy Enneking
• Ashley Knox
• Carolyn Runyon

The following members of the committee were not present:

• Jasmine Jones (Unlicensed)
• Nikki Thomas

The following guests were present:

• Laney McGlohon (Unlicensed)
• Suzanne Stasiulatis (Unlicensed)

Minutes

• The Reports Subteam convened at 12PM Eastern on January 18, 2018 via web conference.
• Laney provided an update on her work to create the Shelflist Report in the ArchivesSpace. Moving forward, the sub-team should write specifications based on the Shelflist Report and provide an example of what the data should like in a PDF. The specification should also indicate which fields are repeatable and which fields have enumerated identifiers that require translation.
• Laney confirmed that it is possible to host an instance of ArchivesSpace for test purposes, and will inquire about a JDBC connection to the MySQL database for testing and reports.
• The group reviewed the draft of the metadata crosswalk document and agreed to check previous work for errors, typos, etc.
• The group reviewed Laney's awesome new data dictionary application!
• The group agreed to meet again in a month.

Action Items 

• The following members of the team will enter and edit data in the follow columns of the metadata crosswalk draft:
  • PUI Label: Alston
  • SUI Label: Alston
  • TABLE.FIELD: Nancy
  • EAD XML: Jasmine
  • MARC XML: Alston
  • OAI DC: Carolyn
  • OAI EAD: Jasmine
  • OAI DCTERMS: Carolyn
  • OAI MARC: Alston
  • OAI MODS: Jasmine
• Carolyn will draft a blank a wiki and PDF template for reports specifications.