2021-04-06 Meeting notes

Date

Apr 6, 2021 3:30 GMT / 11:30 ET / 10:30 CT / 9:30 MT / 8:30 PT

https://lyrasis.zoom.us/j/95479392806?pwd=S0FwbmpCbWVXT2RaTWhjUXhkMVFrZz09

Meeting ID: 954 7939 2806
Passcode: 965674
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Meeting ID: 954 7939 2806
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Participants

  • @Maggie Hughes

  • @Randy Kuehn

  • @Daniel Michelson

  • @Matthew Neely (regrets)

  • @Althea Topek

  • @saron tran

  • @Angela White

  • @Brian Hoffman (Unlicensed)

  • @Lora Woodford

  • @Christine Di Bella

Goals

  • Prioritize new and awaiting more info tickets

Links

Kanban boards:

Link to ArchivesSpace sandbox: http://test.archivesspace.org/

Discussion topics

Topic/Who

Tickets

Notes

Decision

Topic/Who

Tickets

Notes

Decision

@Angela White

  1. ANW-1131: As a repository manager, I would like the list of RDE Templates to be in alphabetical orderClosed-Complete

  2.  ANW-1115: As an archivist I would like to be able to import access restriction dates using the spreadsheet importerClosed-Complete

  3. ANW-1133: Ability to change record type between subject and agent records, when an authority record is incorrectly importedClosed-Will Not Do

  1.  This should be pretty easy to do, but do we want to do it? Mine are organized in priority order in our instance, but I only have a handful.

  2. We passed this one last meeting, so yes! It seems like a good idea.

  3. This seems like a good way to make data cleanup easier--in addition to imports, most of the errors my students make is related to mis-categorizing subjects and agents.

  1. Pass - sorting options in preferences (alphabetical, create date) - trivial

  2. Already passed

  3. Needs spec - needs more info

@Althea Topek

  1.  ANW-1122: Duplicate Digital Objects created by EAD importReady for Implementation

  2. ANW-997: Optimize visual layout of PDFsClosed-Complete

  3. ANW-1031: Report PDF stylesheet needs to condenseReady for Implementation

  1. I think this happens because the DO unique identifier doesn’t export in the xml so duplicate DOs can be created when importing.

  2. Is there enough information in this ticket to move forward?

  3. I didn’t have this experience while running other reports but there is a considerable amount of white space. Can this be cut down?

  1.  Hold - discuss with Matthew

  2.  Pass - project

  3.  Pass - project

@Randy Kuehn

  1. ANW-857: There is a AppConfig[:pui_branding_img] in config.rb but no AppConfig[:front_end_branding_img] Closed-Complete

  2. ANW-943: Ability to export an Accession record as MARC recordAwaiting More Information

  3. ANW-484: As a repository manager, I want to be able to export MARCXML records for accessionsClosed-Duplicate

  1. Recommend: pass

  2. Recommend: pass
    (similar to #3)
    Add ability to create MARC record from accession record to retain accession record details (provenance) and avoid duplicate work

  3. Recommend: pass
    (similar to #2)
    Question: Are there any other accession export options that would be helpful?

  1. Pass

  2.  Needs spec - pass to Metadata Standards for input

  3. Close - dupe

@Daniel Michelson

  1. ANW-343: add field for rights information on use of the resource recs/finding aids themselvesClosed-Duplicate

  2. ANW-1064: Would like to be able to rearrange the Collection Overview elements on the PUIReady for Implementation

  3. ANW-1093: Reverse inheritance for agents and subjects on the PUIClosed-Will Not Do

  4. ANW-932: Ability to customize controlled value lists for different repositoriesReady for Implementation

  1. This was approved for implementation at a minor priority one year ago, with the agreement that the priority should be increased once SAA Council approved the new required element. This has now happened, so I recommend increasing this to critical.

  2. We reviewed this ticket in October and decided that it needed a specification. This has now been written. The customization aspects are clearly scoped and make sense, but I’m not convinced there’s a reason to change the default order. I recommend passing as a major priority, possibly with the changes to the default order removed.

  3. This ticket wants to make have agents and subjects inherit upwards, so that an agent linked at an archival object record would appear in the resource record. I strongly oppose this idea, as it would result in bloated and unhelpful collection level records and promote poor metadata practice.

  4. This ticket is looking to have different options for controlled value lists for individual repositories. While it is important for controlled values to be shared among all repositories, having the ability to customize by repository which values actually appear in drop downs seems useful.

  1. Dan will investigate (critical issue)

  2. Pass - major

  3. Close - Will not do - too repository specific

  4. Pass - other supression work needs to be accomplished beforehand

@saron tran

  1. ANW-1079: When using ARKs with the public interface, display the ARK on the record in the public interfaceAwaiting More Information

  2. ANW-862: “Search Collection” box in the PUI should include results from Index NoteReady for Implementation

  3. https://archivesspace.atlassian.net/browse/ANW-363

  1. Recommend: pass – should it display in the PUI only if the config.rb is set? Miloche suggested it should be in the finding aid section.

  2. Recommend: pass – Marcella and Miloche agreed that “Search Collection” box in the PUI should include results from the Index Note.

  3. Recommend: pass – The mockup provided is a good example. This functionality exists in Primo. And the added enhancement of batching would be nice too.

  1. Need more info - tag Andrew Morrison

  2. Pass - dependent on #3 https://archivesspace.atlassian.net/browse/ANW-363

  3. Pass

@Maggie Hughes

  1. https://archivesspace.atlassian.net/browse/ANW-765

  2. https://archivesspace.atlassian.net/browse/ANW-768

  3. https://archivesspace.atlassian.net/browse/ANW-746

  1. Would need a final specification. Suggest review by Usability sub-team. What work is going on PUI right now (anything related to Yale’s PUI)? Is there a comprehensive review of PUI going on or planned? Yale’s does not repeat the hierarchy on the right side (https://archives.yale.edu/repositories/5/resources/351/collection_organization) while the out-of-the-box ASpace PUI does (http://sandbox.archivesspace.org/public/repositories/2/resources/1/collection_organization).

  2.  

  3.  

  1. Waiting more info - pui will be changing - need to evaluate put

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  3.  

@Matthew Neely

  1. https://archivesspace.atlassian.net/browse/ANW-1110

  2. https://archivesspace.atlassian.net/browse/ANW-773

  3. https://archivesspace.atlassian.net/browse/ANW-338

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Action items

Decisions