2021-08-19 Metadata meeting notes

Aug 19, 2021 10-11am EDT ; 7-8am PDT

Microsoft Teams meeting

Click here to join the meeting

Participants

@Elizabeth Roke
@Valerie Addonizio
@Kevin Schlottmann
@Jared Campbell
@James Griffin (Unlicensed)

Minutes

@Valerie Addonizio

Quick links

Google drive space: https://drive.google.com/drive/u/1/folders/1RQftm8w4XkNISQHVbtjr6sNY4_iyyXMV
Test records: ArchivesSpace Metadata Standards Sub-Team
ArchivesSpace sandbox: http://sandbox.archivesspace.org/ (admin/admin)
Server for metadata testing: http://metadata.lyrtech.org/staff/ (admin/admin) ← This is on 2.8.0; tell Christine to delete it, or do we actually want it and do we want it updated to 3.0.2? I’ll pause just in case we do want it.
Published import/export AS standard: Migration Tools and Data Mapping - ArchivesSpace

Discussion Topics

Time	Item	Notes

Time	Item	Notes
5 min	Welcome Back	No new members! I hope you had some actual fun this summer! Are our meeting times generally okay? Any concerns at this point?
25 min	Review outstanding tasks from last term	Remaining issues from 2021-06-08 minutes Quick link to last term’s section Quick link to the 2020-2021 Retrospective
25 min	New work plan	2021-2022 Work Plan (copied from last term as a starting point) Possibilities: There are currently 8 tickets in the AS Jira with the metadata subteam tag. Begin same review process for the EAD importer. Spreadsheet: https://docs.google.com/spreadsheets/d/1jU6MYF7UI7a-UKdd5XhYCV6W1UyrMMCzYDFlgb8iNW8/edit#gid=1669916495 Code: archivesspace/backend/app/converters/ead_converter.rb at master · archivesspace/archivesspace Address the remaining issues from 2021-06-08 minutes
5 min	Next steps/homework	Review open tickets Please read each open ticket listed above and be prepared to render some opinion (any opinion) by next meeting

Action Items

EVERYONE: Review 2021-2022 Metadata Sub-team Work Plan

EVERYONE, time allowing: please read through the issues listed on the 2021-06-08 minutes with the red color coding that says address next term.

@Kevin Schlottmann Has volunteered to do a dive into ANW-1175: MARC XML import using "Administrative History" for 545 first indicator 0 Closed-Will Not Do and ANW-1162: MARCXML import agents as subjects subfield bugClosed-Complete and have comments ready for us by next formal meeting

@Elizabeth Roke Has volunteered to do a dive into ANW-1034: EAD3 exporter should use daoset when there are multiple file versions in a digital objectReady for Implementation and have comments ready for us by next formal meeting

@Valerie Addonizio Has volunteered to reach out to Anne Marie about ANW-943: Ability to export an Accession record as MARC recordAwaiting More Information

@Valerie Addonizio Three lingering Jira tickets from last term

@Valerie Addonizio Set up a better filter for Jira tickets? Done: https://archivesspace.atlassian.net/browse/ANW-768?filter=13658 In JQL:

status in (Accepted, "Assigned to Developer", "Awaiting More Information", "Awaiting Prioritization", "Awaiting Support", "Development Started", "In Progress", "In Review", "Newly Added", "Pull Request Submitted", "Ready for Community Developer", "Ready for Implementation", "Ready for Inclusion in Release Candidate", "Ready for Testing", "Staff Interface Shortlist", "To Do", "Waiting for questions to be answered") AND labels = metadata_standards_subteam

Minutes

Meeting times good? Check. Working meeting expectations? Check.
Communicated General TAC goals for the year, focus on include better meeting planning, community feedback on tough tickets.
Additional minutes are well reflected in Action Items above and the additions to the 2021-2022 Work Plan