2023-08-25 Member Engagement Meeting agenda and notes

• Introduce yourselves, where you work, your role, your favorite movie!

https://docs.google.com/spreadsheets/d/1c61eXd1S0v9zL1YHfopV4FVbtY3NQL8sHlcrwUxbDHk/edit?usp=drive_link

• Good to see that people are meeting with their matches

• Want to explore ideas on how to encourage matches to meet more often

• Question: Do people request mentor relationships rather than peer to peer support?

  • Intended to be peer to peer, but people ask for mentor support re: archives in general, rather than ASpace specifically. Suggest going to SAA for a mentor program

  • Ask participants what they look for in this match, some say they want to be a mentor, but frequently say they are inexperienced and need support

  • Now prefer to make three-person matches to ensure everyone gets something out of it

• This year’s matches: Airtable | Everyone's app platform

Council Handbook

Membership Responsibilities and Term Activities

Member Engagement

• Major Activities:

  • Provide outreach and community support for the ArchivesSpace membership, in collaboration with the Community Engagement Coordinator. Manage the administration and activities of the ArchivesSpace Member Match Program

  • Identify ways to liase with national and regional archives organizations including the SAA, ALA, AAM, AASLH, and other relevant professional groups.

• Two thigns we do:

  • Quarterly events

  • Listserv discussions

• Ideas for improvement

  • Expand listserv

  • ID ways to connect with national/regional groups

• Possibly re-evaluate the team charge and member match program

Last Year’s: Member Engagement Work Plan 2022-2023

https://archivesspace.atlassian.net/l/cp/5m1E8Jeg

NEW PAGE: Member Engagement Work Plan 2023-2024

New template: Workplans

• Is a listserv something people are not interested in anymore? Is there a feasible solution/replacement? Another informal engagement opportunity for participants outside of matches?

• Do need to make periodic announcements, can use the listserv for posting notifications

• People like unstructured Zoom coffee/happy/office hour events

• Difficult to drum up participation with the program

• Another platform for message board discussions? Less synchronous so people can engage on their own time

  • Jamboards?

Last Year’s: Member Engagement Sub-Team Calendar 2022-2023

NEW PAGE: Member Engagement Sub-Team Calendar 2023-2024

Sub-Team Lead and Vice-Lead Responsibilities

• Figure out later

Discussion

• Member Match is one individual at an institution, separate from your organization, do not match people at the same institution

  • Participants tend be solo archivists or one person at a large institution needing to learn from somewhere other than their institution

• Has anyone on the team been a member match participant? Consider the perspective of a participant

To-Do List