2023-08-25 Member Engagement Meeting agenda and notes

Owned by Mary Pedraza
Last updated: Aug 25, 2023
3 min read

Topic: ArchivesSpace UAC Member Engagement Sub-Team Monthly
Time: Aug 25, 2023 12:30 PM Eastern Time (US and Canada)
Every month on the Last Fri, until Jun 28, 2024, 11 occurrence(s)
Aug 25, 2023 12:30 PM
Sep 29, 2023 12:30 PM
Oct 27, 2023 12:30 PM
Nov 24, 2023 12:30 PM
Dec 29, 2023 12:30 PM
Jan 26, 2024 12:30 PM
Feb 23, 2024 12:30 PM
Mar 29, 2024 12:30 PM
Apr 26, 2024 12:30 PM
May 31, 2024 12:30 PM
Jun 28, 2024 12:30 PM
Please download and import the following iCalendar (.ics) files to your calendar system.
Monthly: https://lyrasis.zoom.us/meeting/tZ0oceChpzIsH93GFnEAOnsCk5yhFFplwmPn/ics?icsToken=98tyKuGhqz0jE92cthyORpx5GY_oXfPxmFhdgvoOuznrJgF8bBDVPbdbOpRZANTH

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Meeting ID: 895 6999 9659
Passcode: 351337

Find your local number: https://lyrasis.zoom.us/u/kdWKKTi49K

Participants:

@Mary Pedraza

@Jessica Crouch

@Regina Carra

@William Clements

@Jaime Margalotti

Goals:

  • Introduce new members to team responsibilities

  • Develop 2023-2024 calendar

  • Nominate a vice-lead

Topic

Updates/Notes

Topic

Updates/Notes

Welcome and introductions

  • Introduce yourselves, where you work, your role, your favorite movie!

  •  

Review responses to last year’s survey

https://docs.google.com/spreadsheets/d/1c61eXd1S0v9zL1YHfopV4FVbtY3NQL8sHlcrwUxbDHk/edit?usp=drive_link

  • Good to see that people are meeting with their matches

  • Want to explore ideas on how to encourage matches to meet more often

  • Question: Do people request mentor relationships rather than peer to peer support?

    • Intended to be peer to peer, but people ask for mentor support re: archives in general, rather than ASpace specifically. Suggest going to SAA for a mentor program

    • Ask participants what they look for in this match, some say they want to be a mentor, but frequently say they are inexperienced and need support

    • Now prefer to make three-person matches to ensure everyone gets something out of it

  • This year’s matches:

Review team responsibilities

  • Major Activities:

    • Provide outreach and community support for the ArchivesSpace membership, in collaboration with the Community Engagement Coordinator. Manage the administration and activities of the ArchivesSpace Member Match Program

    • Identify ways to liase with national and regional archives organizations including the SAA, ALA, AAM, AASLH, and other relevant professional groups.

  • Two thigns we do:

    • Quarterly events

    • Listserv discussions

  • Ideas for improvement

    • Expand listserv

    • ID ways to connect with national/regional groups

  • Possibly re-evaluate the team charge and member match program

Develop work plan

Last Year’s:

NEW PAGE:

New template:

  • Is a listserv something people are not interested in anymore? Is there a feasible solution/replacement? Another informal engagement opportunity for participants outside of matches?

  • Do need to make periodic announcements, can use the listserv for posting notifications

  • People like unstructured Zoom coffee/happy/office hour events

  • Difficult to drum up participation with the program

  • Another platform for message board discussions? Less synchronous so people can engage on their own time

    • Jamboards?

Develop calendar

Last Year’s:

NEW PAGE:

  •  

Nominate vice-lead by December

  • Figure out later

Discussion

  • Member Match is one individual at an institution, separate from your organization, do not match people at the same institution

    • Participants tend be solo archivists or one person at a large institution needing to learn from somewhere other than their institution

  • Has anyone on the team been a member match participant? Consider the perspective of a participant

To-Do List