2024-02-23 Member Engagement Meeting agenda and notes

Owned by Mary Pedraza
Last updated: Feb 23, 2024
3 min read

Topic: ArchivesSpace UAC Member Engagement Sub-Team Monthly
Time: Feb 23, 2024 12:30 PM Eastern Time (US and Canada)
Every month on the Last Fri, until Jun 28, 2024, 11 occurrence(s)
Aug 25, 2023 12:30 PM
Sep 29, 2023 12:30 PM
Oct 27, 2023 12:30 PM
Nov 17, 2023 12:30 PM
Dec 29, 2023 12:30 PM
Jan 26, 2024 12:30 PM
Feb 23, 2024 12:30 PM
Mar 29, 2024 12:30 PM
Apr 26, 2024 12:30 PM
May 31, 2024 12:30 PM
Jun 28, 2024 12:30 PM
Please download and import the following iCalendar (.ics) files to your calendar system.
Monthly: https://lyrasis.zoom.us/meeting/tZ0oceChpzIsH93GFnEAOnsCk5yhFFplwmPn/ics?icsToken=98tyKuGhqz0jE92cthyORpx5GY_oXfPxmFhdgvoOuznrJgF8bBDVPbdbOpRZANTH

Join Zoom Meeting
https://lyrasis.zoom.us/j/89569999659?pwd=Vmp5bmxvcDIxbGpob0xTMjZhRG1Bdz09

Meeting ID: 895 6999 9659
Passcode: 351337

One tap mobile
+16699006833,,89569999659#,,,,*351337# US (San Jose)
+16694449171,,89569999659#,,,,*351337# US

Dial by your location
• +1 669 900 6833 US (San Jose)
• +1 669 444 9171 US
• +1 253 215 8782 US (Tacoma)
• +1 346 248 7799 US (Houston)
• +1 719 359 4580 US
• +1 253 205 0468 US
• +1 312 626 6799 US (Chicago)
• +1 360 209 5623 US
• +1 386 347 5053 US
• +1 507 473 4847 US
• +1 564 217 2000 US
• +1 646 931 3860 US
• +1 689 278 1000 US
• +1 929 205 6099 US (New York)
• +1 301 715 8592 US (Washington DC)
• +1 305 224 1968 US
• +1 309 205 3325 US
• 888 475 4499 US Toll-free
• 877 853 5257 US Toll-free

Meeting ID: 895 6999 9659
Passcode: 351337

Find your local number: https://lyrasis.zoom.us/u/kdWKKTi49K

Participants:

@Mary Pedraza

@Jessica Crouch

@Regina Carra

@William Clements

@Jaime Margalotti

Goals:

  • Finalize Mixer 3 Plans

  • Discuss Take a Break with ArchivesSpace event

  • Begin to update Member Match application, promotional materials, and emails

  • Discuss April UAC meeting presentation

Topic

Updates/Notes

Topic

Updates/Notes

Welcome and icebreaker

  •  

  •  

Finalize Mixer 3 Plans (March 5)

  • Topic: Demo Submitting a Jira ticket + Tips and Tricks Part 2

  • To Do: ID Jira tickets to bring to event, who wants to lead?

  • Still 3 registrants, send out another email Monday the 26th

  • Jessica will send it in the monthly newsletter

  • Jaime has one to enhance during the event

  • Jessica highlight new documentation about submitting a bug request

  • Everyone bring in a tip/trick to discuss

  • Will has experience with managing workflow for changing ASpace core code

Take a Break with ArchivesSpace

  •  

Member Match program 2024-2025 promotional materials & emails

  • Documents:

  • Last year’s application: – Updates for this year?

  • New announcement doc:

  • When should we announce – Send out in April, extend and make matches May

  • Jessica asks people to acknowledge their matches when they are matched, offer timeline to let us know if they have not reached out

  • Copy last year’s airtable application

  • Add language about commitment to talking to your match when you sign up for this program

  • Ask more clearly about match preferences in terms of numbers (2 vs 3 people)

  • Mary: update language and then finalize it at the next meeting

  • Add checkbox that says I have read and agree to the participant expectations, include main ones that I acknowledge that I have to put in time/respond to someone’s email

April UAC Meeting Discussion (April 23)

  • Present what our sub-team is and what we do + solicit from UAC topics/discussions we will suggest to future member match participants

  • Draft presentation:

  • Add offer to facilitate community engagement in presentation

  • Not here to come up with a program for other teams, want them to come to us with ideas, partnership needs to be valuable for this team, not taking on work for other teams

Reminder: Send out your discussion topic to the listserv!

  •  

Discussion

  •  

To-Do List