2023-09-29 Member Engagement Meeting agenda and notes

• What is your favorite thing about fall?

• Future icebreaker: pie vs. cake?

• Last year was a Tips and Tricks, which was very successful (and easy to plan)

• Last year’s promotional email: https://docs.google.com/document/d/1Mb-Npwn3RRCQx7FM4Zos-QeLuafnW9ym_NYPHYjhfg0/edit?usp=sharing

• Topic: Tips and tricks

  • This format can be an evergreen/annual first meeting

  • Last time started with team saying their tips and tricks, hold our tips back if we need them, allow participants to go first with their tips and tricks

  • Format: participants bring their ideas first, highlight their ideas and keep ours as a just in case

• Date and Time (October): Noon EST on Oct 25

  • Try not to schedule for Mondays or Fridays

  • Morning or afternoon

  • Noon or 1pm EST = 5-6pm in UK

• Email:

  • Monday at the earliest to set up Zoom (Jessica)

  • Push it to member match listserv only, missed the monthly update

  • Send out announcement by 10/6, send reminder 10/18

• From Christine: The ArchivesSpace Governance Board approved the creation of a task force to review the ArchivesSpace Code of Conduct, in part to address some gaps that were identified in connection with the Virtual Member Forum incident earlier this year.

• The task force will be composed of the following:

  • Board member

  • 2-3 Member Engagement Sub-team members

  • 1-3 Community volunteers

  • Optional: DEI Facilitator Consultant

• The review will consist of the following: 

  • Clarify the distinction, if necessary, between responses to intentional harassment vs. unintentional or accidental harm.

  • Review the response procedures and timeline to ensure opportunities for dialogue, understanding, and correction of offending behaviors.

  • Review the possible need for, and impact of, complainant anonymity.

• → Reach out to ASpace to get more information on how much work will it to be to join the taskforce, we do have interest

• Process now:

  • Survey responses came to program team, not the board

  • Suggestions for actionable items came from Christina and Jessica

  • Board was not involved until the board had to become involved

  • Code is for the community to enforce the code itself, not a top-down process

• unstructured Zoom coffee/happy/office hour events

• Another platform for message board discussions? Jamboards?

• Participant reached out about the monthly discussion posts on the listserv

  • “Historically not gotten responses so we are looking at other options, but would like engagement”

  • Ask the participants what they think they would engage with

• Jaime took informal survey: pervasive idea that Member Match works between institutions and not people → focus on re-branding the program

• Review member match pages to see if text needs to be changed → moving forward reviewing the pages for updates

• → Pause coming up with new idea until after we gauge interest in listserv discussions

Discussion

To-Do List