2023-10-27 Member Engagement Meeting agenda and notes

• Pie or cake?

• Follow up question from Christine Liebson, she will post it in the listserv. (exciting!)

• How do we share the air a bit more moving forward?

  • → Mary bring in list of reminders to events to encourage better participation

• Important to remind people that Member Match is not for technical support, use another channel for support (listserv, go to ASpace)

• Ask for people to raise their hands in the Zoom to allow for more turns

• Jamboards for other types of discussions, not tips and tricks

  • Possibly post tip in advance on the jamboard to allow for people to speak up

  • → Jaime set up jamboard

• → Send out a slide in advance with housekeeping stuff, able to send to only registrants

• Feel empowered to move the conversation along

• Last year collabed with Dev Pri, have interest from Dev Pri and Testing?

• Topic: Sub-team collaboration

• Date and Time (early December): December 12 noon EST

  • ASpace event on December 6

• Email:

• → Send out invite to TAC sub-team leads as well

• Jessica will create Zoom event info on Monday 10/30

• Get announcement out by November 10

• Information on time commitment:

  • No solid timeline as to completion of the review, will depend on whether the group decides to solicit the assistance of a DEI facilitator.

  • One phase would focus on reviewing and drafting recommended changes to the Code and drafting guidelines for discussions of harmful archival material within the ArchivesSpace community.

  • Community feedback period, possibly with one or more townhall events, followed by a revision phase.

  • Recommendations would likely go to the board for approval.

  • Start first phase by January at the latest

  • Leadership of the Task Force is open

  • Once we have 2-3 sub-team members engaged with the Task Force, we’ll put out a call to the community for volunteers (ideally November/December).

• https://docs.google.com/document/d/1iN0K5eXe-KQ8lK0Gxc2njlY73jXWUh0G/edit?usp=sharing&ouid=105503464618310600584&rtpof=true&sd=true

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• Bulk of work likely in January

• Jaime can possibly assist later with townhalls, etc.

• Regina can help with leadership part

• Can the board address what they hope the task force to do

• What is the role of the chair of the task force, what are their expectations

  • Hope for a project manager role, keeping things on task

• I would love to see the discussion revived. I think they have been helpful in the past. Plus, it is another venue to ask questions and receive useful information.

• Like the idea of having a more directed and/or structured opportunity to interact. I always get something out of a group activity/alternative informal engagement opportunity.

• I think this list is best served for targeted announcement rather than discussion. I would rather see more live discussion/interaction rather than using this list to discuss but something structured works.

• Hybrid approach, keep up monthly discussion posts in the listserv

  • Assign monthly as well, start in January, 2nd or 3rd week of each month

• Revive “Take a Break with ArchivesSpace” for unstructured discussion

  • First Friday of the month, assign randomly

• Bring suggestions to next meeting

• Member match and council confluence pages are public

• → ID pages to check for this and send a reminder

Discussion

• No set responsibilities for vice lead person, lead delegates to vice lead

  • Regina had Bailey doing board report, stepped in if lead could not make a meeting

  • → Send out email to sub-team re:

To-Do List