2023-11-28 UAC Meeting agenda and notes

Nov 28, 2023 12pm ET/ 11pm CT/ 10am MT/ 9am PT

Call-in Information:

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Participants

@Rebecca Baugnon (Vice Chair)

@Susannah Broyles

@Kellen Carpenter (Unlicensed)

@Regina Carra

@Mattie Clear

@William Clements

@Christine Di Bella (Ex-Officio, Program Manager)

@Kelly.Francis

@Matthew Gorham

@Margaret Kidd

@Ryan Lee

@Jaime Margalotti - regrets

@Matthew Neely

@Cory Nimer

@Mary Pedraza

@Suzanne Reller (Chair)

@Rachel Searcy (Ex-Officio, TAC Chair)

@Keli Schmid - regrets

@Chris Tanguay - regrets

@Dillon - regrets

@Ashley Williams Clawson

Goals

Update members on UAC activities including activities of sub-teams
Discussion: Learn about the Development Prioritization Subteam

Notetaker

@Kellen Carpenter (Unlicensed)

Time	Item	Presenter/Facilitator	Notes

Time	Item	Presenter/Facilitator	Notes
10 mins	Introductions	@Suzanne Reller	Icebreaker: Movie, show, or event that you are looking forward to watching this Winter or Holiday season
5 mins	UAC Updates	@Suzanne Reller	UAC Subteam Vice Leads Updates Thank you to those who have volunteered as Vice Leads! Usability: Susannah Member Engagement: Jaime Code of Conduct Review Task Force The board has formed a new ad hoc task force to oversee a community review of the code of conduct. We have added a space in our agenda to receive regular reports from this task force. Thank you Mary and Regina for volunteering to serve on this task force.
5 mins	Program Update	@Christine Di Bella	The Tech Lead search is progressing The Virtual Member Forum will take place March 26-27, 2024. Council members are encouraged to participate.
5 mins	Sub-team Reports (if any)
	Development Prioritization	@Matthew Neely	Reviewed 9 tickets at November meeting
	User Documentation	@Rebecca Baugnon	Continued work on subject module documentation review. Continued work on spreadsheet documenting fields that publish in the PUI. Completed work on a ticket and a comment requiring documentation updates.
	Testing	@Austin Munsell	Testing team is currently working on a batch of 14 Jira tickets. Eagerly anticipating full regression testing for 3.5.0 in the near future.
	Usability	@Cory Nimer	Finalized and distributed a survey on multilingual description, with responses due by December 8th. The survey is available at https://forms.gle/61QaYtBLr5XywGoc6
	Member Engagement	@Mary Pedraza	Let’s give kudos to Jaime for volunteering to be our vice lead! Next Member Match Mixer is Dec 12 at 12pm EST. Matthew Neely is presenting on Dev Pri! Member Match half-year survey will go out in January. We are reviving informal engagement via listserv discussions and first Friday coffee chats!
	Code of Conduct Review Task Force	@Regina Carra	Summary: Board created task force to revisit and revise, as needed, the ASpace Code of Conduct. Composition of the task force: 1 Board Member (Annie Benefiel, Chair of task force); 2 Member Engagement members (Mary and Regina); 1-3 volunteers from the community (to be recruited); DEI facilitator (TBD) Had initial meeting to discuss general timelines and expectations. Currently drafting a Call for Volunteers to be distributed in coming months.
5 mins	Open Mic/Questions for Subteams
15 mins	Subteam Discussion/Demonstration: Development Prioritization	@Matthew Neely	Dev Pri is a cross-council team with members from both councils. Dev Pri does an initial review of Jira tickets for both feature requests and bug reports. Dev Pri is keen to undertake greater outreach in the community and really interested in hearing ideas. Some questions for discussion: How can Dev Pri encourage more community input in creating new Jira tickets? Are there opportunities for closer work with other sub teams e.g. prioritizing areas of ArchivesSpace for development?
5 mins	Questions and Final Thoughts	@Suzanne Reller
5 mins	Next Steps	@Suzanne Reller	No meeting in December. Next meeting: Tuesday January 23 at 12pm ET/ 11am CT/ 10am MT/ 9am PT Discussion Led by User Documentation