2024-09-03 Metadata meeting minutes

2-3 mins

Welcome and logistics

• Can anyone take notes for this meeting?

• additional support for the sub-team

  • Two members of Lyrasis will offer to attend the metadata meetings. They are on the hosting teams at Lyrasis (not entirely on Aspace, but involved)

  • Should we have them as optional attendees? Or come for specific projects

    • We decided to have them come as optional attendees

• Vice lead for next term

  • We need to identify a person to serve as the vice lead for next term. Diane will keep asking until someone volunteers

3 mins

What we did last term

• Last year’s work plan: 2023-2024 Metadata Standards sub-team Work Plan

• Last year’s Retrospective: 2023-2024 Metadata Standards Sub-team Retrospective

• Took time to reread these items

10 minutes

Aspace member forum report

• @Kevin Clair

• felt like 20 minutes would have been better than 15 minutes, not much time left for questions. Roughly 50-60 people attended it

• a general surprise of people importing EAD3 into ASpace

• lots of uncertainty about EAD4

30-40 minutes

Workplan (due September 10th)

• Draft Workplan: https://archivesspace.atlassian.net/wiki/x/A4A27Q

• Kate: Marc Importer as in no data left behind….has anyone expressed issues with the exporter? The team needs to reflect on what has been done

• Kevin: just thinks it is an ongoing monitoring

• New projects: analyze results of metadata standards community survey, Diane will reach out to Regine and Liz from last year

• Some outstanding tickets might be relevant to the survey, look at the Jira tickets that may relate back to the survey as well

• Looking impact of EAD4 and develop recommendations. EAD4 Kevin thinks the main idea is to remain up to date

• Exports and Imports regarding the Multilingual Description Task Force…Kevin noted that it will require much more description and repeating fields that is not currently able to do at this point. The task force is focused on titles so far, such as the different types of titles impacted by MARC. Figuring out how to develop a user story based off of a title

• Kate would like more description for what is meant by “specific enhancement” for the multilingual. Thinking it would be the building off of the existing documentation for implementing via Jira. She also is curious about agents/creators in the context of adding more things

• Kevin wants to know if it involves sharing about the task force chunk by chunk, or if it needs to be just one meeting in the the winter time

• -Diane said that she likes the idea of rolling out a few things at a time too

• Christine wants to make sure that the parameters and guardrails are set and understanding the issues of what is supported for MARC fields in the future. Then wants people to be aware of mappings and make sure metadata standards suggests ideas for how metadata could work in the future. Need to make sure that realistic support is offered from ASpace

• RiC it was more of a European idea, more development has happened in the past year, but with Regine it seemed a big part of the project already had not been developed. We decided to move it as one not to handle right now

2-3 minutes

Action items/”homework” for next meeting

• Start looking over outstanding tickets

• Finalize the workplan

• Start looking at the community survey results too

• Diane added the community results survey into the the top part of the agenda as well!