2020-06-15 Documentation meeting agenda/notes

Owned by Jasmine Jones (Unlicensed)
Last updated: Jun 15, 2020

Date

  3:00pm EDT / 2:00pm CDT / 1:00pm MDT / 12:00pm PDT


Attendees

Johanna Carll

Kevin Clair

Sarit Hand

Jasmine Jones (Unlicensed)

Krista Oldham (Unlicensed)

Angela White

Jessica Crouch

Not in attendance


Conference Call Info

https://ucla.zoom.us/j/98495977241?pwd=ZXNDZHQ2NXZWTEtJdXI4dTdHeXdSdz09

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Meeting ID: 984 9597 7241
Password: 931981

Discussion items

ItemTimeWhoDiscussion Topics and QuestionsNotesAction Items
Roll Call5 minutes

Note taker: Angela White




Updates from Jessica5 minutesJessica Crouch

The release candidate for 2.8 is about to be made available.  Now is the time for the team to begin drafting new help center pages and editing those that need it.  

You can test the new features and take screenshots for documentation by using the test server, test.archivesspace.org.  Username and password are both admin. 

Needs editing:

  1. /wiki/spaces/ArchivesSpaceUserManual/pages/892239901 - This page needs a good bit of editing with improved screenshots all around and a deeper look at global, repository and user preferences.  It is pretty limited and old right now and several updates to preferences are part of 2.8.
    1. Users will now be able to select their preferred language in the SUI via user preferences.  The ticket for this is at  ANW-930 - Getting issue details... STATUS .
    2. Browsing preferences have also been updated for global, repository and user preferences and will need to be updated to reflect the added fields and new screen shots.  The tickets for this are at  ANW-929 - Getting issue details... STATUS , ANW-741 - Getting issue details... STATUS ,  ANW-540 - Getting issue details... STATUS ,  ANW-215 - Getting issue details... STATUS ,  ANW-216 - Getting issue details... STATUS
  2. Importing Agent records pages about the LCNAF plugin needs to be edited to reflect changes in how the plugin operates.  OCLC is no longer available on the plugin imports both agents and subjects.  It will need revision and new screenshots.  Page is at /wiki/spaces/ArchivesSpaceUserManual/pages/894533770.  Relevant ticket is at  ANW-148 - Getting issue details... STATUS . 

New Pages:

  1. Merging top containers is here!  ANW-462 - Getting issue details... STATUS
  2. Load via spreadsheet (Harvard Import Tool) is now core code!!  ANW-386 - Getting issue details... STATUS  (the pages for this have already been written so this can already be check off!)

Drafts need to be in for review in the next 2 weeks.



Use subcommittee watching assignments for assigning this work, aiming to have first pass edits done by June 24.

  1.  Krista Oldham (Unlicensed) and Jasmine Jones (Unlicensed)
  2. Kevin Clair and Angela White, with Jasmine Jones (Unlicensed) as backup for Angela during vacation

New pages:

  1. Johanna Carll and Kevin Clair
  2. Jasmine Jones (Unlicensed) and Krista Oldham (Unlicensed)
Work plan updates10 minutes

Sarit Hand

Angela White

Johanna Carll

  • Style guide update

Not much to report!  Outline started, but still need to make more decisions for approval by the full committee.  High priority for next fiscal year.  ARKs are a potentially good source because this was created in Confluence.  Each group member should take a section to write to keep moving on this.

Need to get another meeting on the books in July?

Leadership2 minutesJasmine Jones (Unlicensed)
  • New co-chairs: Johanna Carll and Krista Oldham
    • Their term starts on July 1, 2020

Many thanks to Johanna and Krista for taking on this work.


New business5 minutesAll
  • Jasmine and Kevin are cycling off. Term ends on June 30, 2020.
Thanks to Jasmine and Kevin for many years of hard work on behalf of UAC.

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Standing agenda items 

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