2023-06-07 Meeting Agenda and Notes

Date

Jun 7, 2023 at 1pm EST

Zoom/Meeting Info

https://nyu.zoom.us/j/92644194157

Helpful Links

Suggestions:
- TechDocs github repo: https://github.com/archivesspace/tech-docs
- TechDocs site: https://archivesspace.github.io/tech-docs/
- Technical Documentation Resources: https://archivesspace.atlassian.net/wiki/spaces/AC/pages/2331770963
- This year’s workplan:
- Last year’s retrospective:

Previous Meeting Minutes

Participants

@Rachel Searcy
@Austin Munsell
@Jenna Silver - regrets
@Elizabeth M. Caringola
@Blake Carver - regrets
@Mark Cooper - regrets

Goals

Finalize retrospective
Brainstorm priorities for next term

Time	Item	Presenter	Notes

Time	Item	Presenter	Notes
5 minutes	Roll call	Rachel	Notetaker: Liz
1 minute	End of term	Rachel	We did it! No meetings until August/September Membership next term
5 minutes	Previous Month’s Action Items	Rachel	@Rachel Searcy Continue working on documentation on reviewing and merging Github pull requests Documentation is pretty complete for our purposes; Rachel will ask if we should be checking the box to delete a branch after a successful merge. Continue as a group to monitor listserv and answer any tech doc related questions: Conversation on Solr Work on Virtual Member Forum presentation Work on April TAC meeting presentation
2 minutes	Repo check-in	Rachel	GitHub for everyone class by Blake! Repository maintenance between terms Rachel will cover through end of this term and then discuss with Jenna who will cover until first meeting of next term.
5 minutes	End of term housekeeping	Rachel	Review and appraise TechDocs area of Google Drive Liz will review, organize, and delete docs as needed. Create leadership page similar to Dev Pri’s? For some things, we could probably point to their doc instead of recreating it for our specific subteam. Link to technical documentation via Help Center – new or always been there? Been there since at least the last page update in 2021. Rachel will check-in with User Docs to see if there’s more to work on together.
30 minutes	Retrospective	All	Last year’s retrospective: This year’s workplan: This year’s retrospective: Prompts: What should we continue doing? What worked well? What should we stop doing, if anything? What should we start doing? What are some ideas (either concrete or thematic) to focus on next term? Why do we want to do these things? Are there pain points that we can rectify next term? Are there completed tasks that will require maintenance? Are there in-progress tasks that will require documenting/re-starting? Ideas brought up in brainstorm for April TAC presentation Made edits together during the meeting. Feel free to add anything else through this Friday. Rachel will revise/refine final version before TAC meeting next Tuesday.
Next meeting			No meetings until August/September!

Action items

Finish retrospective

@Rachel Searcy email User Docs to see if we should continue conversation next term?