2023-08-30 Meeting Agenda and Notes

5 Minutes

Introductions

Jenna

• Who you are, job title/where you work, how many years have you been involved with TAC/ArchivesSpace.

• Ice breaker: what is your favorite tv show?

5 Minutes

Orientation

Jenna

• Provide brief overview of what exactly this group does.

• Review important TechDocs materials and where to find them.

15 Minutes

Administrative

Jenna

• Monthly meetings: Jenna will send out a doodle poll to find a regular meeting time.

  • Thinking the 3rd Wednesday of every month.

  • Stressed flexibility if there are times we need to move a meeting.

• Establish the following techdoc roles:

  • Notetaker: discuss if the group wants a dedicated notetaker or to rotate every month.

    • Decision: Michelle will be the dedicated notetaker.

  • Vice lead: this position will eventually become chair of the group. But will also assist with running meetings when necessary, dividing up action items, etc.

    • Pushed decision until we can have whole group together

• Workspace access

  • Confluence (Techdocs repository), GITHUB. Does everyone have access?

    • Jenna will work on getting everyone access to the github repo.

20 Minutes

Retrospective/Workplan

Jenna

• Review last year’s retrospective/workplan.

• Ideas for retrospective/workplan

  • Establish (or potentially dig out) a workflow for review release notes/update release notes.

    • Agreed it was a good idea for this group to review release notes and check for impacts on techdocs.

  • Links audit

    • Continuation from last year. Can add in more people and document the process.

    • Discuss the idea of a regular audit schedule.

  • Discussion of techdoc promotion

    • continuation from last year, ways to promote techdocs.

  • Labels in Github and how we can use them in workflows.

    • Will need to do a decent amount of exploration of these and the purpose they serve/can serve.

10 Minutes

Questions/Recap

Anyone

• Recap

• Time to answer any questions, concerns, etc.