2023-11-16 Meeting Agenda and Notes

Date

Nov 16, 2023

Participants

@Jenna Silver
@Michelle Paquette
@Elizabeth M. Caringola
@Alexander Duryee
@Austin Munsell
@Bonnie Gordon
@Blake Carver

Goals

Discuss/potentially establish pull request monitoring workflow.
Review lead/vice-lead descriptions and approve to be add to TAC member documentation.
Discuss API endpoints authentication.

Descriptions to review

Lead position: The lead role will be in charge of organizing, managing, and facilitating monthly technical documents meetings. In conjunction with monthly sub-team meetings, the lead role will attend monthly TAC and joint TAC/UAC meetings and provide updates on the sub-team progress/accomplishments. This role will also be responsible for group onboarding, project management and end of year reports (with assistance when necessary). The lead position will also be responsible for pull requests during any interim period or where there are gaps in group coverage.

Vice-lead: The vice-lead will be responsible for assisting the lead with organizing, scheduling, and hosting monthly meetings in the event that the lead cannot attend. The vice-lead will also be responsible to share progress/accomplishments at monthly TAC meetings and joint TAC/UAC meetings. The individual in this role will cycle up to the lead position when that positions term is complete.

Discussion topics

Time	Item	Presenter	Notes

Time	Item	Presenter	Notes
Asynchronous time	Lead/Vice-lead descriptions	Jenna	Review/edit/approve descriptions for lead descriptions. Do we want to add bullet points of expectations to the descriptions? Is the above good enough?
10 Minutes	Agent Published Fields	Group	Is there somewhere that lists what fields publish in an agent record in the PUI and which don’t? Where is this in the techdocs?
20 minutes	Pull Request Monitoring Workflow	Group	Explore how to use confluence to manage pull request monitoring. Reference: Member Engagement Sub-Team Calendar 2023-2024 Define/establish monitoring roll, how often they should be checking, how to report issues, etc. Begin drafting documentation on these procedures.
20 minutes	API Endpoints Authentication	Group	Discuss API endpoint authentication. How to report bugs? Can unauthenticated users get JSON for unpublished records out of aspace?
10 minutes	Review Action Items/questions	Group	Review any action items. Brainstorm ideas for next month's meeting. A few I have thought of for next month? Finalize pull request workflow if we have not done so already. Establish a workflow/procedure for regular links audit. Could mimic pull-request workflow. Continue conversation on technical skills required to be on techdocs, how that corresponds with the developers.

Advisory Councils