ArchivesSpace v1.5.2 Reports Review

Owned by Carolyn Runyon
Last updated: Jan 18, 2017 by Jasmine Jones (Unlicensed)
3 min read

A review of the necessity of predefined reports in ArchivesSpace v1.5.2 by the UAC Reports Subteam. Extraneous or unnecessary reports may be removed in the March 2017 release to accommodate a selection of new reports and to devote limited developer time to remediating the most useful reports.

Reviewers, please enter a check mark for the reports you'd like to keep. 


Brenda Burk
Alston Cobourn (Unlicensed)
Nancy Enneking
Jasmine Jones (Unlicensed)
Carolyn Runyon

Nikki Thomas

Notes
Names to Non Preferred Reports
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Names List Report
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AC: AC: This is on the list of reports we have been drafting; We modified this slightly I think as the Agent List Report
Subject List Report
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AC: This is on the list of reports we have been drafting

NE: replace with spec on Google drive

Location Records Report
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CR: I'd like replace this with draft Shelflist Report we've been working on.

JJ: +1 to CR's comments here and below re: Shelflist Report.

AC: agreed

NE: ditto for all shelflist reports

Resources Instances List Report
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CR: I'd like replace this with draft Shelflist Report we've been working on.

AC: agreed

Resources Restrictions List Report
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AC: AC: This is NOT on the list of reports we have been drafting. Do we want it to be?

NE:  Question is, should it be fixed in the short term until  we can spec/build w report that includes a filter for this

Resources Locations List Report
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CR: I'd like replace this with draft Shelflist Report we've been working on.

AC: Agreed

Resources Deaccessions List Report
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AC: I think we should replace this with the Deaccessions List Report on our list

NE:  but can we spec out the new reports on our list in the next few weeks??

Digital Object List Table Report
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JJ: I'd like to replace this with the Digital Object Record Report we discussed.

NT: I agree with JJ

AC: I agree; I also am unsure now why we thought we needed a Digital Object List Report in addition to the DO Record Report

Digital Object File Versions Report
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JJ: I'd like to replace this with the Digital Object Record Report we discussed.

NT: I agree with JJ

AC: In our discussion last time we chose to leave this as a separate report in https://docs.google.com/document/d/18b_Oj306801zoIL8BaCbCje3BWld4GKVd_lk8-7_i5k/edit# which makes me think we had a good reason for both although I don't remember what it was

Accessions Rights Transferred Report
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AC: This is on the list of reports we have been drafting, but with a note that it can't be finished now
Accessions Production Report
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AC: The issue here is that we don't know how it the report should determine whether someting has been processed or cataloged.

NE: exactly!

Accession Receipt Report
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AC: This is on the list of reports we have been drafting

NE - we should have them rebuild using the spec we built.

Accession Unprocessed Report
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AC: how are we determining if it is processed? by the dropdown in the accession record or by an event or either?

NE: OK to keep but only if the description makes ir cystal clear to people where the data is coming from.

Accessions Acquired Report
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AC: I think we can replace this with our Accessions Record Report
Accessions Locations List Report
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CR: I'd like replace this with draft Shelflist Report we've been working on.

AC: This is on the list of reports we have been drafting; obviously we could rethink that

Accessions Deaccessions List Report
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Accessions Cataloged Report
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Accessions Inventory Report
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Accessions Processed Report
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CR: We should be able to merge the Accessions Processed and Accessions Unprocessed Reports. I think we should keep Unprocessed for now.
Accessions Subjects Names Classifications List Report
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AC: would be covered by a linked records report
Accessions Records Report
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AC: This is on the list of reports we have been drafting
Accessions Uncatalogued Report
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Created Accessions Report
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Location Holdings Report
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CR: I'd like replace this with draft Shelflist Report we've been working on.

AC: Agreed

Repository Report
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NE: I think we should be wary of dumping a repository summary - people may want something like this
Unprocessed Accessions Report
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NE: I'm worried about how the data is selected and scoped. but need something like it in short term.