ArchivesSpace Member Forum 2020
- Jessica Crouch
- Christine Di Bella
When:
August 3-7, 2020
12pm-3pm ET (9am-12pm PT)
Where:
All online via Zoom, with opportunities to join via computer or phone
First time Zoom users, view our Zoom cheatsheet for attendees.
First time Zoom presenters, view our Zoom cheatsheet for presenters.
Who Can Attend:
Individuals from ArchivesSpace member institutions only. Registration required for each activity. If you register for one session, you are guaranteed a spot in that session only. You must register for all activities you plan to attend. For those who cannot attend, the presentations on August 3 will be recorded and made available after the event.
Registrations for each day of the forum are separate. You will need to register for each day you are interested in attending to guarantee your spot. Registration for each activity is linked above the session in the agenda. Workshop attendance is limited.
Discussion sessions on Tuesday, August 4, will occur in two separate zoom rooms. You must register for both Zoom Room A and B if you want to attend discussions in both rooms.
The number of registrations available for the workshops on August 5-7 is limited. The total number of attendees is noted next to the registration. To give as many people as possible a chance to attend, you may register for only one workshop.
The ArchivesSpace Member Forum is open to individuals from ArchivesSpace member institutions only. To register, you must use an institutional email address associated with an ArchivesSpace member institution. Registrations using personal email addresses and addresses associated with non-member institutions will not be accepted. This means that those events with limited capacity may fill before you are able to correct your registration.
Program:
August 3, 2020 | August 3 Chat Log (click and download CSV) | ||
|---|---|---|---|
12:00pm-12:10pm ET | Welcome and announcements Christine Di Bella, ArchivesSpace Jessica Crouch, ArchivesSpace | ||
12:10pm-1:45pm ET | Show Us Your Plug-In 12:10pm-12:25pm Presentation Slides
Image Carousel
Timetwister 1:25pm-1:45pm | ||
1:45pm-2:00pm | Break | ||
| 2:00pm-2:20pm ET | It's in the Cards: Integrating ArchivesSpace with Trello for Better Processing Project Management This lightning talk will introduce a lightweight ArchivesSpace-Trello integration that automatically creates Trello cards when new accession records are added to ArchivesSpace. The integration is based on a simple Python script that uses the ArchivesSnake and py-trello Python libraries to access data from the ArchivesSpace API and post it to Trello using the Trello API. Presenters will describe Duke's use case for creating the integration and explain how it streamlines the way we manage processing projects. The presentation will include screenshots showing the integration in action and briefly cover how to install, configure, and customize it for your own use. More information and documentation is available here: https://github.com/noahgh221/archivesspace-trello | ||
2:20pm-2:40pm ET | Recent Updates and What’s to Come Christine will highlight some recent work on the ArchivesSpace application and in the ArchivesSpace community, and point to some plans for ArchivesSpace as we embark on a new year. | ||
| 2:40pm-3:00pm ET | Automated Reporting to Inform Archival Data Remediation As Columbia University Libraries have progressed from migration to operations in ArchivesSpace, we have developed tools and processes to monitor ongoing work, flag errors and problematic constructs, and report information to archivists and support staff in an automated fashion. The long tail of cleanup after a large-scale migration left a number of known, widespread issues across the corpus, such as missing scope and access notes, incorrectly encoded language information, etc. The regularization required by the migration also opened the opportunity to implement more consistent practices and incremental improvement across repositories in line with DACS principles. To provide continuous visibility and timely warnings, CUL developed a number of automated tools in Python that gather data from both the API and cached EAD files and report information at regular intervals: - Select resource data from entire corpus, reported nightly. | ||
August 4, 2020 | Community Discussion SessionsJoin members of the ArchivesSpace member community in discussions about a variety of topics. These sessions are intended to be interactive and we encourage you to come ready to join in with your own questions, comments and insight. | ||
Time | REGISTRATION FOR DISCUSSION ROOM A: CLOSED | REGISTRATION FOR DISCUSSION ROOM B: CLOSED | |
| 12:00pm-12:50pm ET | Amplifying and Supporting Efforts around Antiracism and Inclusion In this session, Christine Di Bella (ArchivesSpace) will facilitate a continued discussion on how ArchivesSpace can support and amplify efforts around antiracism and inclusion, and how ArchivesSpace itself can be more inclusive. We also want to consider how we can incorporate these considerations more organically into our ongoing programming and our users' experience of ArchivesSpace. This discussion will build on the June 24th ArchivesSpace Open Call on how ArchivesSpace can amplify and support efforts around antiracism and inclusion. feedback form: https://www.surveymonkey.com/r/NQWT6JQ | We invite everyone to attend the discussion happening in Room A on Amplifying and Supporting Efforts around Antiracism and Inclusion. Discussions will begin in Room B at 1:00pm ET. | |
12:50pm-1:00pm ET | Break | Break | |
| 1:00pm-1:50pm ET | Getting Involved in ArchivesSpace Presentation Slides | Managing your ArchivesSpace Implementation in a Pandemic Hoffner.Presentation Slides In this session, Bailey Hoffner (University of Oklahoma) and VivianLea Solek (Knights of Columbus Supreme Council Archives) will build on Bailey's popular session at the 2020 AchivesSpace Online Forum which highlighted how she managed an ArchivesSpace implementation during the COVID-19 pandemic, accomplishing what had initially been estimated to be a 2-3 year implementation project in the space of less than year. Bailey will discuss how this was accomplished by "on-boarding" and utilizing staff that wouldn't normally work in ArchivesSpace while they worked from home during a stay-at-home order. After, VivianLea will discuss her experience as a Long Arranger navigating an ArchivesSpace implementation while physically separated from the collections. This discussion will focus on ways managers can set and achieve reasonable goals in ArchivesSpace while extending radical empathy to staff during an unprecedented and difficult time. | |
1:50pm-2:00pm ET | Break | Break | |
| 2:00pm-2:50pm ET | Providing Reference in ArchivesSpace Presentation Slides | Managing Student Workers, Interns and other Paraprofessional Workers in ArchivesSpace Presentation Slides
In this session, Kelsey Barnett (klbarnett@verizon.net), Tyson Koenig (tmkoenig@semo.edu), and Rach Teasdale (rteasdale@semo.edu) of Southeast Missouri State University will discuss their student-managed implementation of ArchivesSpace including lessons learned, key takeaways and next steps. After, they will moderate a discussion about managing student workers and other "non-archivists" working in ArchivesSpace. | |
August 5, 2020 | Workshop: Space Management in ArchivesSpace | ||
12pm-3pm ET | This workshop is currently full.
Instructor:
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August 6, 2020 | Workshop: Introduction to the ArchivesSpace API | ||
12:00pm-3:00pm ET | This workshop is currently full. WORKSHOP REGISTRATION: CLOSED Instructor:
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August, 7 2020 | Workshop: Using ArchivesSnake with the ArchivesSpace API | ||
12:00pm-3:00pm ET | This workshop is currently full.
Please note: There are 25 seats available for this workshop. You may guarantee your spot through registration. You may only register for one workshop. This workshop will explain how to use ArchivesSnake, a client library for working with the ArchivesSpace API found at https://github.com/archivesspace-labs/ArchivesSnake. As institutions have adopted ArchivesSpace, a variety of practitioners and institutions have written scripts making use of the backend API to accomplish various bulk tasks not supported (yet) by the interface. ArchivesSnake is intended to be a comprehensive client library, to reduce duplication of effort and simplify scripting ArchivesSpace. Instructors:
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Our Member Forum adheres to Code4Lib’s CodeofConduct4Lib. We seek to provide a welcoming, fun, and safe community experience for everyone. The full text of the code of conduct is available at: http://bit.ly/coc4lib.
Annual Forum Evaluation: https://www.surveymonkey.com/r/7CBD37Z