2025-1-15 Member Engagement Meeting agenda and notes

Participants:

@Jessica Crouch

@Jaime Margalotti

@Christine Liebson

@Kolbe Resnick

Goals:

Discussions w/ UAC about ME membership needs
Review First Friday event (1/10)
Confirm hosts for remaining First Friday events
Review Member Match Mixer #2 - “What's your 2025 ArchivesSpace resolution?”
Planning for Member Match Mixer #3 (3/19) - Collab?
Review presentation ideas for UAC meeting (1/21)
Finalize Charge revision
Plan for Slack implementation

Topic	Updates/Notes

Topic	Updates/Notes
Welcome!
Needs to discuss w/ UAC Would we like to try to replace Mary for rest of term? Jaime is willing to serve as Chair again next year in absence of Vice Lead; need to confirm if even OK Related: Does Mary need to transfer Confluence doc ownership? Re-do standing meeting Zoom? Finalize Charge revision to submit	Would be happy to take on another member, but ok if not possible. Confluence docs are all “owned” by ArchivesSpace, so no need to transfer those; do need to check up on Google doc ownership
Review first First Friday (1/10) Upcoming dates/hosts February 7: Jaime March 7: Kolbe April 4: Christine May 2: Kolbe June 6: Jaime	Christine hosted-2 match attendees + Christine and Jessica Topics included ASpace Virtual Forum & recent locations questions from listserve Discussed possibly skipping January meeting next year; bigger issue was probably irregular date than month. may consider skipping instead of rescheduling in future
Review MM Mixer #2 (12/18) - ASpace 2025 Resolutions	5 attendees, plus Jaime, Christine, Kolbe, Jessica Topic was a good prompt, so may use again next year
Plan MM Mixer #3 Date: March 19th 9:30/12:30 pm (instead of monthly meeting) Topic: Presentation/discussion with other sub-team?	Heard back from Diane Biunno of Metadata Standards, who would be able to make the March date along with Vice Lead, Frank Foss. Jaime will follow up to confirm details & get announcement done early Community Zoom Account Guidelines
Presentation on ME work at UAC meeting (1/21) Jaime will send draft ASAP	Topics to include: Charge revision MM activities Matching process Take a Break – FF Mixers Evaluation process
	Include in half-year summary message (draft imminent) Also to check if any members have not been able to have the desired level of communication with their match(es) Draft of intro message before invitations sent by Jessica Invite will look spammy & come directly from Slack, so intro message from us is important
Open Discussion	Confirmed that posts to MM listserve do go to all of ME members as well, but still helpful to CC ME members Come to the UAC meeting on 1/21! Next sub-team meeting: February 19, 2025 Will have publicity for 2025-2026 cohort ready for review
To-Do List