/
2024-09-18 Member Engagement Meeting agenda and notes

2024-09-18 Member Engagement Meeting agenda and notes

Owned by Jaime Margalotti
Last updated: Sept 30, 2024
2 min read

https://lyrasis.zoom.us/j/86795379412?pwd=yAIBRaMXnA9ZLH4V2baVgX3BbyeZ01.1

Participants:

@Mary Pedraza

@Jessica Crouch

@Jaime Margalotti

@Christine Liebson

@Kolbe Resnick

Goals:

  • Review First Friday event (9/6)

  • Review joint TAC/UAC meeting (9/11)

    • Code of Conduct Task Force update

  • Plan for Slack implementation

  • Finalize Discussion Topics document

  • Finalize plan for Member Mixer 1, including promo email

Topic

Updates/Notes

Topic

Updates/Notes

Welcome and ice breaker

  • Do you have a favorite apple variety?

 

Review first First Friday (9/6)

  • Mary was first host

    • October 4: Jaime

    • November 1: Christine

  • Any suggested changes?

  • 10 attendees + 3 Sub-Team members

    • Thanks for it writing down, Christine!

  • Good discussion of DAMS/ASpace integrations!

    • Mary did a great job of hosting/wrangling!

  • Jaime mentioned Slack is coming

    • Some concerns about IT support, but we’ll treat it like a pilot and re-assess if too many issues come up

Review joint TAC/UAC mtg. (9/11)

  • Code of Conduct Task Force discussion

    • Christine will reach out to Mary about joining

    • Nothing to update since joint meeting

    • Feedback due soon (9/27)

  • Partner for upcoming Mixer?

    • User Docs worked very well two years ago

    • Dev Pri was successful last year

    • Testing could also be good

    • Wait to contact for now, due to all teams being busy with regression testing

  • Updates to charge

    • Jaime will send draft to review before next meeting (November)

Prep for Slack rollout

  • Any specific rules/guidelines

  • Will web version work well-enough for those in strict IT environments? (discussed at FF)

  • Draft of intro message before invitations sent by Jessica

  • No reason to doubt that Slack will work on Web (no downloads/installs necessary)

  • Jessica shared ASpace Slack mission statement

    • Active work/teambuilding

  • Invite will look spammy & come directly from Slack, so intro message from us is important

  • If Slack doesn't work out, we need to have demonstrated interest before trying another tool. Otherwise, we just use the listserv for discussion again

Finalize Discussion Topics document

  • Post in confluence?

  • Can continue to add ideas after posting

  • Jaime will post in Confluence for documentation & email MM cohort

Finalize Mixer 1 (October)

  • Date: October 16th 9:30/12:30 pm (instead of monthly meeting)

  • Topic: Tips and Tricks

  • Zoom created?

  • Need text by 9/26 if we want it included in monthly update

  • Post message to MM list multiple times

  • 10/11 ASpace team will be at a retreat and harder to get in touch with, JC out on 10/14

  • Community Zoom Account Guidelines

    • Ask to get code from ASpace Zoom account

Discussion

  • Next sub-team meeting: November 20!

To-Do List

All: Submit Code of Conduct Task Force feedback by 9/27
Jaime: Make sure Zoom is set up for October Mixer; send invite text to Jessica to share in update; send to MM list (multiple times)
Jaime: Draft & send Slack “Intro” message to MM cohort
Jessica: Create Slack channel for Member Match within ASpace space
Jaime: Share out “Suggested Discussion Topics” document w/ MM cohort
Jaime: Send draft of team responsibilities refresh
All: Comment on team responsibilities refresh
Christine: Ask Mary about Code of Conduct Task Force membership

 

Related content