THIS AGENDA IS IN PROGRESS
Date
11am ET / 10am CT / 9 am MT / 8am PT
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Suzanne Reller - UAC Chair
Rachel Searcy - TAC Chair
Rebecca Baugnon - UAC Vice-Chair
Austin Munsell - TAC Vice Chair
Christine Di Bella - ArchivesSpace Program Manager
Jacqueline Asaro (regrets)
Jaime Margalotti
Goals
New member introductions
Overview of accounts, tools, and workspaces
Overview of the year ahead
Overview of responsibilities and expectations for service
Overview of TAC & UAC
Overview of subteams and working groups
Answer questions from new members
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Time | Item | Presenter | Notes | ||||||||||||||||
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5 mins | Introductions | 🧊 Ice Breaker: Name, Institution, Favorite ArchivesSpace Module/Feature Council Handbook 📘 Council Handbook : much of the information discussed today is available in the Council Handbook. This is a go-to resource for you throughout your time on Council. | |||||||||||||||||
5 mins | ArchivesSpace program and governance | ||||||||||||||||||
15 mins | Communication & collaboration tools |
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5 minutes | The Year Ahead | 📆 Yearly Timeline of Council Activities : this page in the Council Handbook gives a month-by-month breakdown of Council activities, as well as who is responsible for those activities.
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5 mins | Responsibilities and Expectations | Most of the information for this section is found in: ⏰ Attendance and Engagement:
🌱 Council as Community:
🙋♀️ Leading by example when possible:
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5 mins | TAC Subteams Sub-teams and working groups |
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5 mins | UAC subteamssub-teams |
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5 mins | Cross-council teams |
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5 mins | Next Steps |
2. Read the Retrospectives for your new subteams: TAC subteamssub-teams: 2022-2023 Integrations Retrospective 2022-2023 Metadata Standards Retrospective 2022-2023 TechDocs Retrospective Cross-Council subteamssub-teams: 2022-2023 Dev Pri Retrospective 2022-2023 Testing Retrospective UAC subteamssub-teams: 2022-2023 Usability Retrospective | |||||||||||||||||
5 minutes | Get Organized! | 🗺️ Get comfortable with navigating Confluence. This is where most Council work happens and is documented. Update your username if you want! 🔖 Bookmark the following (if you’re into that): Everyone The page you’re on right now! The Homepage of the Advisory Councils Wiki Space – This link will bring you to the top-most level in the Wiki space after which you can navigate the tree on the left side of the screen to find your destination. If you are more comfortable with direct navigation, navigate here first, find your destination, and then bookmark it for future use. System Dashboard View of the ASpace JIRA – There are a few ways to splash down into JIRA, but this is nice overview.
UAC 2023-2024 Roster, Meeting Agendas, and Notes– Navigate here to find the agendas of UAC-specific meetings, which are the monthly meetings attended by all of UAC. You are prompted to attend these by first filling our Doodle polls sent by your Chair, Suzanne. Navigate to The Homepage of the Advisory Councils Wiki Space to find your subteam’s sub-team’s section and bookmark it! This will help you practice your wiki navigation in this space. 2023-2024 TAC/UAC Meeting Agendas and Notes – Navigate here to find the agendas of UAC/TAC Joint meetings, which are special meetings attended by all members of both councils a few times a year. You are prompted to attend these by first filling our Doodle polls co-signed by both Chairs, both Suzanne and Rachel. These meetings require advanced planning to accommodate so many attendees. UAC Google Drive – Navigate here to find your subteam’s Google Drive folder, should you need to access it. Some subteams sub-teams use Google Drive a lot, some rarely. Guidance on when to use Confluence vs. Google drive is available here, though please note that the link may change. To wayfind this information if the link is broken, navigate to Council Handbook > Communication and Collaboration Resources > Tools and Workspaces. TAC 2023-2024 TAC Meeting Agendas and Notes – Navigate here to find the agendas of TAC-specific meetings, which are the monthly meetings attended by all of TAC. You are prompted to attend these by first filling our Doodle polls sent by your Chair, Rachel. 2023-2024 TAC/UAC Meeting Agendas and Notes – Navigate here to find the agendas of UAC/TAC Joint meetings, which are special meetings attended by all members of both councils a few times a year. You are prompted to attend these by first filling our Doodle polls co-signed by both Chairs, both Suzanne and Rachel. These meetings require advanced planning to accommodate so many attendees. Navigate to The Homepage of the Advisory Councils Wiki Space to find your subteam’s sub-team’s section and bookmark it! This will help you practice your wiki navigation in this space. TAC Google Drive – Navigate here to find your subteam’s sub-team’s Google Drive folder, should you need to access it. Some subteams sub-teams use Google Drive a lot, some rarely. Guidance on when to use Confluence vs. Google drive is available here, though please note that the link may change. To wayfind this information if the link is broken, navigate to Council Handbook > Communication and Collaboration Resources > Tools and Workspaces. Cross-Council In addition to the resources for your parent council mentioned above, consider bookmarking Cross-Council Google Drive – Navigate here to find your subteam’s sub-team’s Google Drive folder, should you need to access it. Some subteams sub-teams use Google Drive a lot, some rarely. Guidance on when to use Confluence vs. Google drive is available here, though please note that the link may change. To wayfind this information if the link is broken, navigate to Council Handbook > Communication and Collaboration Resources > Tools and Workspaces. | |||||||||||||||||
10 mins | Questions |
Action items
- Rachel Searcy and Suzanne Reller – send follow-up email with recording to all new TAC/UAC members
- Everyone: check to ensure you have access to Atlassian (Confluence and JIRA), and relevant Google Drive spaces – email your chair (Rachel for TAC, Suzanne for UAC) if you don’t have the access you need
- TAC members: fill out the Doodle poll to schedule the first meeting of the term
- UAC members: fill out the Doodle poll to schedule the first meeting of the term (forthcoming)
- Everyone: fill out the Doodle poll to schedule the joint TAC/UAC meeting in September