THIS IS A COPY OF LAST YEAR’S ORIENTATION – IT HAS NOT YET BEEN UPDATED FOR THE 2023-2024 ORIENTATION
Date
12pm ET / 11am CT / 10 am MT / 9am PT
...
Date
11am ET / 10am CT / 9 am MT / 8am PT
Rachel Aileen Searcy (she/her) is inviting you to a scheduled Zoom meeting.
Topic: TAC/UAC New Member Orientation
Time: Jul 1518, 2022 122023 11:00 PM AM Eastern Time (US and Canada)
Join Zoom Meeting
https://lyrasisnyu.zoom.us/j/85832874225?pwd=ZkVxUEtiQlI5WE1iVUt2dE96ekMydz0995999817617
Meeting ID: 858 3287 4225
Passcode: 214134959 9981 7617
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Meeting ID: 858 3287 4225
Passcode: 214134
959 9981 7617
Find your local number: https://lyrasisnyu.zoom.us/u/kb8FzWNzbyacSxx924w2
Participants
Valerie Addonizio Suzanne Reller - UAC Chair
Rachel Searcy - TAC Chair
Regina Carra Rebecca Baugnon - UAC Vice-Chair
Gordon Daines - Governance Board Liaison to TAC and UACAustin Munsell - TAC Vice Chair
Christine Di Bella - ArchivesSpace Program Manager
Suzanne Reller - UAC Vice-Chair
Rachel Searcy - TAC Vice-Chair
Jacqueline Asaro (regrets)
Jaime Margalotti
Goals
New member introductionsJira/Confluence tutorial
Overview of accounts, tools, and workspaces
Overview of the year ahead
Overview of responsibilities and expectations for service
Overview of TAC & UAC
Overview of subteams and working groups
Answer questions from new members
Discussion topics
Time | Item | Presenter | Notes | ||||||||||||||||
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5 mins | Introductions | 🧊 Ice Breaker: Name, Institution, Favorite ArchivesSpace Module/Feature Council Handbook 📘 Council Handbook : much of the information discussed today is available in the Council Handbook. This is a go-to resource for you throughout your time on Council. | |||||||||||||||||
5 mins | ArchivesSpace program and governance | ||||||||||||||||||
15 mins | Communication & collaboration tools |
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5 mins | Responsibilities and Expectations | Responsibilities and Expectations minutes | The Year Ahead | 📆 Yearly Timeline of Council ActivitiesMeetings: : this page in the Council Handbook gives a month-by-month breakdown of Council activities, as well as who is responsible for those activities.
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5 mins | Responsibilities and Expectations | Most of the information for this section is found in: ⏰ Attendance and Engagement:
🌱 Council as Community:
🙋♀️ Leading by example when possible:
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5 mins | TAC Subteams Sub-teams and working groups |
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5 mins | UAC subteams Regina Carra sub-teams |
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5 mins | Cross-council teams |
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5 mins | Next Steps | https://docs.google.com/spreadsheets/d/10Z6RRzhxJj5gFUAJ65fHksJ3UiW-NKkJ9pbR582FSxI/edit?usp=sharing |
2. Read the Retrospectives for your new subteams: 2021TAC sub-teams: 2022-2023 Integrations Retrospective 20212022-2022 2023 Metadata Standards Retrospective2021-2022 Tech Docs 2022-2023 TechDocs Retrospective 2021-2022 Cross-Council sub-teams: 2022-2023 Dev Pri Retrospective 20212022-2022 2023 Testing Retrospective2021 UAC sub-teams: 2022-2023 Usability Retrospective Member Engagement 20202022-2021 2023 Retrospective User Documentation Sub-team 20212022-2022 Retrospective3. 2023 Retrospective | ||||||||||||||||
5 minutes | Get Organized! | 🗺️ Get comfortable with navigating Confluence. This is where most Council work happens and is documented. Update your username if you want! 🔖 Bookmark the following (if you’re into that): Everyone The page you’re on right now! The Homepage of the Advisory Councils Wiki Space – This link will bring you to the top-most level in the Wiki space after which you can navigate the tree on the left side of the screen to find your destination. If you are more comfortable with direct navigation, navigate here first, find your destination, and then bookmark it for future use. System Dashboard View of the ASpace JIRA – This is the link I (Valerie) keep on my bookmarks toolbar. There are a few ways to splash down into JIRA, but this is my favoritenice overview. UAC 20222023-2023 2024 Roster, Meeting Agendas, and Notes– Navigate here to find the agendas of UAC-specific meetings, which are the monthly meetings attended by all of UAC. You are prompted to attend these by first filling our Doodle polls sent by your Chair, ReginaSuzanne. Navigate to The Homepage of the Advisory Councils Wiki Space to find your subteam’s sub-team’s section and bookmark it! This will help you practice your wiki navigation in this space. 20222023-2023 2024 TAC/UAC Meeting Agendas and Notes – Navigate here to find the agendas of UAC/TAC Joint meetings, which are special meetings attended by all members of both councils a few times a year. You are prompted to attend these by first filling our Doodle polls co-signed by both Chairs, both Regina Suzanne and ValerieRachel. These meetings require advanced planning to accommodate so many attendees. UAC Google Drive – Navigate here to find your subteam’s Google Drive folder, should you need to access it. Some subteams sub-teams use Google Drive a lot, some rarely. Guidance on when to use Confluence vs. Google drive is available here, though please note that the link may change. To wayfind this information if the link is broken, navigate to Council Handbook > Communication and Collaboration Resources > Tools and Workspaces.
TAC 20222023-2023 2024 TAC Meeting Agendas and Notes – Navigate here to find the agendas of TAC-specific meetings, which are the monthly meetings attended by all of TAC. You are prompted to attend these by first filling our Doodle polls sent by your Chair, Valerie, Rachel. 2023-2024 TAC/UAC Meeting Agendas and Notes – Navigate here to find the agendas of UAC/TAC Joint meetings, which are special meetings attended by all members of both councils a few times a year. You are prompted to attend these by first filling our Doodle polls co-signed by both Chairs, both Suzanne and Rachel. These meetings require advanced planning to accommodate so many attendees. Navigate to The Homepage of the Advisory Councils Wiki Space to find your subteam’s sub-team’s section and bookmark it! This will help you practice your wiki navigation in this space. TAC Google Drive – Navigate here to find your subteam’s sub-team’s Google Drive folder, should you need to access it. Some subteams sub-teams use Google Drive a lot, some rarely. Guidance on when to use Confluence vs. Google drive is available here, though please note that the link may change. To wayfind this information if the link is broken, navigate to Council Handbook > Communication and Collaboration Resources > Tools and Workspaces. Cross-Council In addition to the resources for your parent council mentioned above, consider bookmarking Cross-Council Google Drive – Navigate here to find your subteam’s sub-team’s Google Drive folder, should you need to access it. Some subteams sub-teams use Google Drive a lot, some rarely. Guidance on when to use Confluence vs. Google drive is available here, though please note that the link may change. To wayfind this information if the link is broken, navigate to Council Handbook > Communication and Collaboration Resources > Tools and Workspaces. | |||||||||||||||||
10 mins | Questions |
Action items
- Rachel Searcy and Suzanne Reller – send follow-up email with recording to all new TAC/UAC members
- Everyone: check to ensure you have access to Atlassian (Confluence and JIRA), and relevant Google Drive spaces – email your chair (Rachel for TAC, Suzanne for UAC) if you don’t have the access you need
- TAC members: fill out the Doodle poll to schedule the first meeting of the term
- UAC members: fill out the Doodle poll to schedule the first meeting of the term (forthcoming)
- Everyone: fill out the Doodle poll to schedule the joint TAC/UAC meeting in September