2019-9-18 Meeting notes

Owned by Jessica Crouch

Last updated: Sept 18, 2019 by Christine Di Bella

3 min read

Date

Sep 18, 2019 – 2-3pm ET (11-12pm PT)

Held via Zoom; 32 Participants

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Discussion items

Theme	Topic	Who

Theme	Topic	Who
Let's talk about:
	New Community Events and Resources! The new ArchivesSpace small archives listserv http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group The new Integrations with ArchivesSpace webinar series https://archivesspace.org/archives/5661 Integration with Preservica is the first webinar in the series and is scheduled for October 1st at 2pm ET https://archivesspace.org/archives/5663 Webinar: Introducing the PBCore Plug-In, September 26 at 2pm ET https://archivesspace.org/archives/5645 Webinar: Batch Posting Barcodes in ArchivesSpace, October 23 at 2pm ET More details soon The Southeast Regional Member Forum will be November 15th at the University of South Carolina in Columbia, SC. Today is the last day to volunteer to be part of the working group for the event. Email Jessica at Jessica.crouch@lyrasis.org to volunteer!	Jessica Crouch


Can you help me with:
	As a real newbie to ArchivesSpace, it would be really interesting to know whether there are any good sources to look at about overall decisions institutions have made about how they use ArchivesSpace- eg when to use assessments; when to use events. The system is so flexible I can see there are a number of different ways to use it to manage your collection. Jessica is creating a resource page for new ArchivesSpace users with documentation to help get started and facilitate informed decision making within ArchivesSpace. Requested resources to include Examples of local documentation and decision making from other ArchivesSpace users Rachel Searcy volunteered their lib guide: https://guides.nyu.edu/archivesspace Forum videos and Webinars, including videos from the Online Forum with March: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/802127927/ArchivesSpace+Online+Forum+2019 Community generated Awesome ArchivesSpace: https://github.com/archivesspace/awesome-archivesspace Kevin Clair, chair of the user documentation sub-team, discussed the new ArchivesSpace User Manual. This new manual will be in Confluence and will allow for better editing and maintenance by the User Doc sub-team. Better explanation of user permission groups within manual was requested. A way to export the user manual to print was also requested	Natalie Adams, Cambridge University Library
	I’d be interested to understand more about the background to the difference between archival objects and resources- specifically why you can add user-defined fields to resource records but not to archival objects. Wondered if this was something to do with Archivist's Toolkit. Christine Di Bella provided some background on the original development of ArchivesSpace. There is opportunity to suggest changes to the application by submitting JIRA tickets. It is most valuable to offer use cases and demonstrate community interest by getting discussion going among users. How to request a new feature: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/19202060/How+to+Request+a+New+Feature There was discussion about the desire for pdfs at the archival object level and for accession records. Noah Huffman shared a plugin to print accession records from the browser: https://github.com/YaleArchivesSpace/print There is considerable interest in linking accession records to Archival Objects. A JIRA already exists: https://archivesspace.atlassian.net/browse/ANW-287	Natalie Adams, Cambridge University Library
	We're looking at ways to add digital objects to finding aids and we're interesting in seeing how other institutions are doing it. Seth Shaw presented on getting CONTENTdm digital object records into ArchivesSpace last year at the Members Forum. https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/634650626/ArchivesSpace+Member+Forum+2018	Kimberly Gianfrancesco, Texas A&M University-Corpus Christi


I have an idea!
	Moving instances between Resources/Archival Objects using drag and drop How to request a new feature: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/19202060/How+to+Request+a+New+Feature	Kate Telford, Rhode Island State Archives
	Updating files using the csv download and then upload that same csv file to make bulk changes There was specific interest in the meeting about making bulk edits to container lists. Kevin Clair, Rachel Searcy and Noah Huffman all discussed individual projects they are working on to make bulk editing easier within ArchivesSpace. They and Christine Di Bella agreed to meet about a potential working group to combine their initiatives. There was also interest in the ability to make bulk edits to Archival Objects in RDE.	Kate Telford, Rhode Island State Archives


Other topics, on the fly!
	A requested update on the merger of LYRASIS and Duraspace Christine Di Bella gave the update. LYRASIS and Duraspace are now one organization and ArchivesSpace operates in a division with the former Duraspace applications, including DSpace. We hope this new division will create opportunities for growth and partnership.