2019-9-18 Meeting notes


Sep 18, 2019 – 2-3pm ET (11-12pm PT)

Held via Zoom; 32 Participants

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Discussion items







Let's talk about:

New Community Events and Resources!

Jessica Crouch







Can you help me with:

As a real newbie to ArchivesSpace, it would be really interesting to know whether there are any good sources to look at about overall decisions institutions have made about how they use ArchivesSpace- eg when to use assessments; when to use events. The system is so flexible I can see there are a number of different ways to use it to manage your collection.

  • Jessica is creating a resource page for new ArchivesSpace users with documentation to help get started and facilitate informed decision making within ArchivesSpace.

  • Kevin Clair, chair of the user documentation sub-team, discussed the new ArchivesSpace User Manual. This new manual will be in Confluence and will allow for better editing and maintenance by the User Doc sub-team.

    • Better explanation of user permission groups within manual was requested.

    • A way to export the user manual to print was also requested


Natalie Adams, Cambridge University Library


I’d be interested to understand more about the background to the difference between archival objects and resources- specifically why you can add user-defined fields to resource records but not to archival objects. Wondered if this was something to do with Archivist's Toolkit.


Natalie Adams, Cambridge University Library


We're looking at ways to add digital objects to finding aids and we're interesting in seeing how other institutions are doing it.

Kimberly Gianfrancesco, Texas A&M University-Corpus Christi







I have an idea!

Moving instances between Resources/Archival Objects using drag and drop

Kate Telford, Rhode Island State Archives


Updating files using the csv download and then upload that same csv file to make bulk changes

  • There was specific interest in the meeting about making bulk edits to container lists.

  • Kevin Clair, Rachel Searcy and Noah Huffman all discussed individual projects they are working on to make bulk editing easier within ArchivesSpace. They and Christine Di Bella agreed to meet about a potential working group to combine their initiatives.

  • There was also interest in the ability to make bulk edits to Archival Objects in RDE.

Kate Telford, Rhode Island State Archives







Other topics, on the fly!


A requested update on the merger of LYRASIS and Duraspace

  • Christine Di Bella gave the update. LYRASIS and Duraspace are now one organization and ArchivesSpace operates in a division with the former Duraspace applications, including DSpace. We hope this new division will create opportunities for growth and partnership.