2020-11-11 Meeting notes


Nov 11, 2020 – 2-3pm ET (11-12pm PT)

29 registered

Please register in advance for this call at: https://lyrasis.zoom.us/meeting/register/tJYsdOGrrTwrEtSEV7bbUTXlp1KbAOHkdnaO

After registering, you will receive a confirmation email containing information about how to join the call.

If you have a question or topic you'd like to have addressed in the call, you can submit it when you register or email Jessica Crouch at jessica.crouch@lyrasis.org by November 10 at 5pm ET.

The community open calls are a space to surface news, ideas, and challenges. This might be an especially good chance to talk about non-technical questions or ideas that you weren’t quite sure about posting on the Users Group listserv but really would like help with from us or your peers.

Discussion items








Let’s talk about:



ArchivesSpace Program Update

  • Anti-racism and Inclusion initiatives progress

  • Upcoming releases v2.8.1 and v3.0

Christine Di Bella and Jessica Crouch

Learn more about our anti-racism and inclusion work at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/1737261057

v2.8.1 is expected to be released today! The goal is to have ArchivesSpace v3.0 out by the end of the year. v3.0 will primarily be the refactored agents module.

The new member engagement sub-team and the ArchivesSpace Code of Conduct

Brittany Newberry, UAC chair

The member engagement sub-team is interested in feedback on the code of conduct. Please submit feedback at https://forms.gle/KrUZjNubYoefXTty8

Can you help me with:



How do you make a thumbnail display for a digital object in the PUI?

Sarah Ponichtera, Seton Hall

Many organization are doing this different ways. It is important to have the Xlink actuate attribute set to Onload and and the Xlink Show Attribute embed for the file URI. One caveat is that it doesn’t resize to thumbnail so it will be the size of the image linked.

Additional documentation in the Help Center would be useful.

Natalie Adams points out “if you want the thumbnail to appear in the archival object record (as well as the digital object record) you need to add an instance linking to the DO and 'make representative'. Found that hard to wrap my head round too!”

How are other institutions managing hybrid collections (collections with born digital and analog materials) in ArchivesSpace?

Tara Laver, Nelson-Atkins Museum of Art

Most institutions are integrating BD materials with analog materials however, to what degree they are creating hierarchy for born digital materials varies. It may be useful to create a stop gap measure of creating a document that represents the hierarchy and make that available in ArchivesSpace to give the user an idea of what that hierarchy is like.

There is interest in continuing the conversation within the community via listserv and maybe via discussion at a future forum. There is particular interest in identifying organizations who have documentation for how they handle this.

Other topics, on the fly conversation:



Round tripping and cleaning up component records


This can be messy and complicated. Some useful resources mentioned in the call include:

Work order: https://github.com/hudmol/digitization_work_order

From Noah Huffman: some XSLT that converts EAD to CSV. You'd probably need to manipulate the CSV to align with the Spreadsheet import tool: https://github.com/duke-libraries/archivesspace-duke-scripts/blob/master/xslt/aspaceEAD_to_SteadyCSV.xsl


Inheritance and how to make the best use of this feature.


Valerie Addonizio’s excellent webinar on inheritance will be available soon through Atlas Systems.