2022-01-24 meeting agenda and notes

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Welcome and check-in

Update on new member Rebecca Baugnon

Rebecca can’t make the meeting, but Johanna met with her on the 19th to go over our documentation and workflows

Check in on ongoing work

• Digital Object page review assignments have been added to User Manual Review

• Digital Object page review assignment check-in

Old business:

• Division between Creating and Managing Resource Records, Creating a Minimal Resource Record, and Adding Additional Information to a Resource Record

  • No merge function, we don’t have delete permissions.

• .yml instructions in manual, found in https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/895812108 and https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/893976727 . The instructions verge into tech doc territory, but are more fleshed out than this page tech-docs .

  • Need to indicate need sys admin permission, direct to tech doc

User Doc presentation at UAC meeting

We will be presenting at the UAC meeting on December 21

• Tour of administration pages (workflow, style guide, google sheet, future projects)

  • Focus on Accessibility (including alt-text)

• Show new work (Custom Report pages, other?)

• Questions for group:

  • Accessibility issues we should address?

  • Suggestions for accessibility guidelines?

  • Suggestions for orienting new members and managing pages for future iterations of group?

  • Should there be time bound goals for ongoing work?

New questions:

• What is line between tech docs & user docs (use .yml file as example)

• Opinion on moving duplicate pages into single page pointed to from section (ex. user defined pages in Accession, Resource, and DO sections)

New version check-in

Is the documentation up to date?

• spreadsheets updated, but doesn’t look like csv version, just xlsx; old templates no longer in GitHub, do new publish values work with older versions? Documentation seems a little out of sync when applied to DO linking spreadsheet (only 2 publish values mentioned in doc, there are 3 in spreadsheet)

Outcomes:

• Johanna will create separate documentation for the linking DO workflow/template ingest

• Johanna check documentation against AO spreadsheet

• Johanna will double check if csv and xlsx out of sync and will report if they don’t match

Other topics?

Next meeting: Jessica will give an overview of DO--what it does, doesn’t do