2022-05-16 meeting agenda and notes

May 16, 2022 3:00pm EDT / 2:00pm CDT / 1:00pm MDT / 12:00pm PDT

Attendees

@Rebecca Baugnon

@ebeckman (Unlicensed) (absent)

@Johanna Carll

@Jessica Crouch

@Regina Carra (absent)

@Margaret Kidd (regrets)

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Agenda and notes

Agenda item	Item description	Notes

Agenda item	Item description	Notes
Welcome and check-in
Planning for next year	Start thinking about goals for next year. Membership changes. Possible goals: Restructure page watching assignments to be compatible with membership fluctuations Develop an onboarding workflow and create documentation on what to share with new members
Check in on ongoing work	Digital Object page review assignments have been added to https://docs.google.com/spreadsheets/d/1D6UvIp8iu4NSCcoaFxqRg9V0qluYj7yHfLs8daV8RJo/edit#gid=0 Digital Object page review assignment check-in Look for place to record instructions for how to display a thumbnail in the PUI. Question: how best to link to data maps? Link to main page or to specific maps? Old business: Managing Resources pages in progress Documentation re: merging and deleting pages added to the style guide: User Documentation Style Guide	Better to link to AS website maps than GitHub because Lyrasis/AS team has more control over the pages
Rights statement documentation	Conversation on listserv. Do we need to say why you would use RS or is that up to repositories? Suggested additions to documentation from Kate Bowers: Do not confuse rights statements with conditions on access or conditions on use. Rights statements would rarely be applicable to a traditional (paper or mixed analog format) archival resource or accession. In practice, rights statements are overwhelmingly applied to single-level digital objects. An example of where it might be applicable at an aggregation level would be a set of digital files where you know each item has identical rights.
Other topics?		Planned development freeze on June 3rd. Features will be turned over for testing and documentation soon after. Anticipated changes to spawning and preferences (global, repository, user). Inclusive examples work expected to be complete at end of month, so hopefully data will be in place for documentation updates related to next release. There will be a dedicated instance for user documentation.