2021-09-20 meeting agenda and notes

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Welcome and check-in

Check in on Managing Resources page updates

• Division between Creating and Managing Resource Records, Creating a Minimal Resource Record, and Adding Additional Information to a Resource Record

  • No merge function, we don’t have delete permissions.

• .yml instructions in manual, found in https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/895812108 and https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/893976727 . The instructions verge into tech doc territory, but are more fleshed out than this page tech-docs .

  • Need to indicate need sys admin permission, direct to tech doc

• Managing last reviewed data in review spreadsheet: https://docs.google.com/spreadsheets/d/1D6UvIp8iu4NSCcoaFxqRg9V0qluYj7yHfLs8daV8RJo/edit#gid=0

Continue with Resource Records section edits.

Go back and check that your edits for Accession Records have been published.

Reminder to delete copyright info from bottom of pages

Update on upcoming AS version release

• Anything we need to address for new release?

• What is the new timing for custom reports?

• Feedback on Custom Report pages

  • Creating, Managing, and Running Custom Reports:

    https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/create?useDraft=true&draftId=2914877469&draftShareId=d05a6b45-f1f9-48c8-b722-3e7962212f2c

  • Choosing a Custom Report: https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/create?draftId=2919464961&draftShareId=829fb82c-970f-463a-a09d-4a5f9e44e20c&

Custom reports will now be in release slated for end of this year/beginning of next

Will need editing, reports using Agent data weren’t functioning properly, so will need to review functionality against documentation

User Doc presentation at UAC meeting

We will be running a UAC meeting this year:

• Ideas for discussion topics?

• Preference for timing?

No preference on month, but need time to plan (October not desirable)

Ideas for presentation:

• Custom Report pages

• Accessibility (including alt-text)

• Discussion re: interconnection with other sub-teams

Style Guide - images

Discuss adding alt-text to images in documentation.

MTK to add alt-text info to style guide.

Other topics?

• Expanded documentation of the content of canned reports added to the future projects list: Future User Doc projects

• Anything else?

Regina proposed partnership with Member Engagement surrounding creating local guides. User Docs would present on Help Center purpose and limitations (doesn’t tell how to do things). Members of User Docs could also present local guides and discuss function, work around administrating guides/need for updating, and relationship with Help Center.