2020-11-20 Meeting notes

Code of Conduct

• Shared with the ArchivesSpace community last week. Have received a few responses. Reminder will be sent out with ArchivesSpace monthly update email and we are accepting responses until noon ET on December 11

• After feedback is completed, move to implement in January 2021

• Will live on the ArchivesSpace website under the community drop down menu - add it to the wiki and link to it on the website

Member Match program

• thoughts on implementation buddies documents that were shared with us last meeting?

  • send email with call for applicants to those who signed up previously

• Google docs:

  • https://docs.google.com/document/d/1yY1EuZ4ld5UqXhVcNjhkDNPbgSz1zswjfJBdm5-ZEI0/edit?usp=sharing

  • https://docs.google.com/document/d/1tuAD9l58R4QLhRW3gCO61f7nbhvVjrHhn6-Ug_lhZo8/edit?usp=sharing

• need to develop policies and procedures

  • what are the expectations for those participating?

  • should we set up different matches?

    • mentors and mentee

    • partnership [collaborative]

    • add a question to the application

    • maybe have a question for general archival skill areas

  • have people rank their level of expertise with ArchivesSpace areas

  • questions on what you expect to get out of this relationship/program

  • considered a layered survey that has categories for type of users - skip to different portions of the survey based on type of user [can be set up that way]

    • ask everyone about archival skills, needs for ArchivesSpace/what they are working on and what they expect out of the program and checkbox for agreeing to ArchivesSpace Code of Conduct [last page of survey]

      • also free text fields to learn more

  • Specific Questions about the institutions, people they serve, collecting areas [demographics of the institution]

  • add identity questions at the end of application similar to SAA Mentoring Program questions [add additional question about doing our best to match based on this criteria but you can opt out if you would like]

  • add question on level in their career and what level they would like to match with

  • how often will we review applications

    • annual push for applications

  • how long is the program

    • for this first group 9 months; 3 months of review and evaluation - setting up matches

    • send out call for application in the beginning of March; make matches by end of June; have first meet up in August for annual forum; open call with sub-team to meet up with matches to talk about expectations and answer questions

    • have a survey for feedback the Feb/March before the next call for applications

  • can people sign up for another match after the term has ended

• Working with ArchivesSpace Diversity Partnership program

  • part of member match; and their match will be a mentor and guide them

  • need to prioritize them for matches

  • and need to find the right three matches for these institutions

  • the program is for three years; those matches are expected to have a longer term relationship

TAC Collaboration?

• Following the last TAC/UAC meeting, TAC created a list of ideas for how to engage members with Council initiatives

• https://docs.google.com/document/d/1fr4R7DPx7k0Djn1yLOaeHcpK8CRRkatBOO2fK56F5Bw/edit?usp=sharing

Other business?

Next meeting

December 18 at 1 PM ET