2020-08-26 Meeting notes

Introductions

@Brittany Newberry (Unlicensed)

Overview of sub-team

Link to sub-team description: Member Engagement

Identify ways to welcome and include all types of institutions

Suggested Projects

Suggested initiatives from Jessica:

procedures for answering various questions on the listserv

implementation buddies:

• how to manage?

• how to match?

• rethink it and do it again with sub-team input

Anti-racism and inclusion discussions:

• toolbox for grassroots, tribal, BIPOC archives with options on how to use ArchivesSpace - membership benefits, avenue to hosting , implementation help - create a group that would help with implementation

Code of Conduct:

• currently using Code4Lib code of conduct

• could help with the drafting of the code

other suggestions:

• game like interactive application on implementing ArchivesSpace

• creating a resource for prospective members/those starting out with implementation

• potentially creating a dashboard with all the information you need

• checklist dashboard with content and videos

• infrastructure where you check in with someone and talking

• Implementation buddies: levels of buddies - basic, advanced; buddies are willing to discuss a specific aspect of ArchivesSpace; technical buddy - tell them about the support you can get from ArchivesSpace

  • need to consider the concept

  • use pilot program for BIPOC etc as a test

  • have a check list that includes resources, type of institutions, and staff size, areas of special interest, hosted/ not hosted

• Review Code of Conduct written by Jessica

  • where should it live?

  • for events

  • sections that relate to communication

  • behavior at events

  • actionable code of conduct - consequences

• Liaising with other groups: can be included in the discussion about anti-racism and inclusion

• Listservs:

  • consider reevaluating small archives listserv

  • consider procedures for listservs

  • office hours for small archives for questions - sub-team members be there to help and fill the space

  • can people post anonymously or use another system?

• New member match: potentially have members reach out to new members

  • could be the first level of implementation buddies

Projects for the year

Code of Conduct

Considering listserves

Implementation Buddies/New Member Match

Ongoing projects

Implementation Buddies program

New member match

Work Plan

link to draft: Member Engagement Work Plan 2020-2021

Future Meetings

monthly, recurring meetings: 4 pm EST every fourth Wednesday of the month - include calendar gmail on calendar invite

Next Meeting

Review code of conduct; discussion of other projects