2021-01-22 Meeting Notes

Member Match Program:

• Working on drafting documents for the program

• All drafts should be done by the February meeting, during that meeting we will discuss them as a group

  • create Google docs in the Member Engagement sub-team folder

  • will be gathered and made into one document: Procedures

• Jessica will review them for us after the Feb. meeting

  • Give Jessica until March 3 to review

• We will make final edits between February meeting and webinar

• Deadline for final versions of documents and webinar? March 9

• We will plan to present rduring the ArchivesSpace Online Forum (March 29-31)

  • our presentation will most likely be scheduled for March 30

  • need to determine if we would like to do a webinar before or after Online Forum

  • Schedule webinar for Wednesday, March 10

    • need to plan for webinar

    • Brittany will set up a Google Slide show to share with everyone

• Final deadline for applications?

  • Friday, April 30, end of the day

• Need to ask Jessica about using a channel in ArchivesSpace Slack to communicate between meetings

• Brittany will create a Google Doc for creating announcements for Monthly Update and Listserv emails

Application

Airtable

• Jessica is creating an Airtable account for us to use

• Bailey and Brittany are working on drafting the form to use

• Google Doc with Questions: Member Match Planning and Form Questions - 2020

  • please add anything by January 29

Purpose document

• Regina and Ashley are working on drafting this document

• Google Doc: Member Match Mission and Purpose

Participants Expectations

• Bailey, Brittany, and Kate are working on drafting this document

• Google Doc: Member Match Program_Partipant Expectations

Review Process

• Ashley, Bailey, and Brittany are working on drafting this document

• will be used to plan how to review applications and create matches, includes criteria for matches

• Google Doc has not yet been created, will be created and shared with group once draft is done

• UPDATE 01/25/21 - Google Doc: Member Match Program_Review Process

• use old meeting notes

Basic Timeline

• Regina and Kate are working on drafting this document

• Google Doc needs to be created

“Coffee Chats”

UAC sub-teams interested in doing “coffee chats” for the member match cohorts

• way to solicit feedback from participants of the program

• small casual program with cohorts

• an activity for matches

• maybe consider doing activities through the year with matches

• Sub-team thinks its a good idea

• Communication is always better when you can see someone

• Next Steps:

  • Reach out to User Docs and other sub-teams to plan to start in July or August

Other Business?

Next Meeting

Feb 19, 2021 at 1 PM EST

Is everyone fine with this meeting date? Meeting was originally scheduled for February 26