2020-12-14 meeting agenda and notes

Welcome and check-in

all

Check in on agent record page edits

Any questions about new agent record model? Concerns about revision timeline?

• Updates due EOD Dec 18, 2020

• After completing page revision send an email to Jessica and let her know that you are ready to review the pages.

Follow up on questions from page editing assignment

1. Is there a way to bookmark specific terms in the glossary to like pages? If we cannot bookmark to a specific term do we even want to have a page link out to the glossary?

2. Should we be linking out to other pages within the User Manual? How stable are the links? Will that lead to too many broken links?

3. Should we be updating the last updated at the bottom of the page? is this a hold over from the pdf?

1. There used to be page anchors, but it is no supported in Confluence Cloud. Jessica will do some investigation. Maybe the glossary is ASpace specific.

2. Once a page is created the link is persistent. If you create a new page all of the link will be new too. Jessica thought it is worthwhile to link to other pages that make sense. Perhaps we could incorporate the checking of links as part of the update process.

3. We can delete the “last updated” information at the bottom of the page? It is a holdover from the pdf.

4. If versioning individual pages, is there any value in versioning the entire manual when .0 versions are released? Lots of work to version entire manual, what is gained? Something to think about

Plan discussion on User Documentation Sub-Team for UAC meeting on December 16

This plan is moving forward for our monthly meetings from October through January 2021. Your turn for discussion can be anything your sub-team wishes to talk about from questions you have for the whole council, projects you are working on, and guests to discuss work they have done with ArchivesSpace.

• Questions to ask the larger group:

  • Are there holes in the User Manual?

  • Are there pages that need to be updated?

  • How do we get advanced notification within the testing group for us to update the User Manual? We would like more time?

  • Who is the audience of the User Manual? How do you use the User Manual?

  • How do people use the glossary? Who uses the glossary?

1. How do you use the User Manual? Who is the audience of the User Manual?

2. What areas of improvement do you think are needed in the User Manual?

3. Are there pages that need to be updated?

4. How do people use the glossary? Who uses the glossary?

5. How do we get advanced notification within the testing group for us to update the User Manual? We would like more time?

6. End with invitation to email feedback