2022-08-15 Meeting notes

Owned by Margaret Kidd, created
Last updated: Aug 15, 2022
2 min read

 Date

Aug 15, 2022

Zoom link: https://vcu.zoom.us/j/82054552655
To run a test of Zoom on your computing device prior to the meeting, use this link: Join a Test Meeting | Zoom ---------------- To join via iPhone one-tap : US: +13017158592,,82054552655# or +13126266799,,82054552655# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 301 715 8592 or +1 312 626 6799 or +1 346 248 7799 or +1 646 558 8656 or +1 646 931 3860 or +1 669 444 9171 or +1 669 900 6833 or +1 253 215 8782 Meeting ID: 820 5455 2655 International numbers available: https://vcu.zoom.us/u/kbkEC7GzGv

 Participants

  • @Margaret Kidd

  • @Rebecca Baugnon

  • @Johanna Carll (Unlicensed)

  • @Regina Carra

  • @Eden Orelove

  • @Jessica Crouch

 Resources

User Documentation Review Process

User Documentation Style Guide

Future User Doc projects

User Manual Review

 Agenda and notes

Agenda Item

Item description

Notes

Agenda Item

Item description

Notes

Welcome and introductions

Welcome Eden, and welcome to all the returning members!

 


Priorities for the term

  • Create and update documentation in response to new version releases or user feedback

  • Continue systematic review of Help Center pages, updating pages as needed

  • Develop an onboarding workflow and create documentation on what to share with new members

  • Restructure page watching assignments to be compatible with membership fluctuations

  • We can use these as the basis of our work plan for the term.

Check-in/updates

 Releated JIRAs for spawing

ANW-1585: When spawning, the system should warn users that they will need to save the spawned record for it to get added to the databaseClosed-Complete

ANW-616: As an Archivist, I want to spawn a new Resource Component from an existing AccessionClosed-Complete and ANW-287: As an archivist, I want to link accession records to archival object records at any component level in a resourceClosed-Complete

ANW-725: As an Archivist, when I spawn a new Resource from an existing Accession Record, I want it to use the repository's resource record default valuesClosed-Complete

  •  Digital Objects mostly finished, Margaret will take care of the edits of the pages assigned to Liz Beckman

  • Question about adding directions on displaying thumbnails for DO - Rebecca to add directions about thumbnails to the File Version page and add thumbnail to the title.

  • Eden working on new page for spawning archival objects. Will draft a page as a child of the ASpace User Manual and Jessica will move it to its location. Team to review before publishing. Due date is 2 weeks from when the release candidate goes out.

Page watcher assignments

Sub-Team Section Assignments 2022-2023

 

Johanna will rework the watch list assignments.

Next pages to review

Discuss which section of the manual to focus on next

Will take the next month to wrap up outstanding DO pages, Eden to draft new pages and team to review.

Jessica brought up cross-council work with Tech Docs on some documentation (e.g., user-defined fields). Regina mentioned that Council is going to encourage this collaborative work.

Action item - set up a meeting with Tech Docs.

 Action items

 Decisions