2016-05-20

Role

Assignee

Project Manager/Program Manager

Brad Westbrook, ArchivesSpace

Product Owners and Broader PUI Working Group Coordinators

Mark Custer, Yale and Susan Pyzynski, Harvard

Technical Lead

Bobbi Fox, Harvard

Scrum Masters

James Bullen, Hudson Molonglo and Mark Custer, Yale (for continuity post-August 2016)

Release Manager

Mark Cooper, Lyrasis

UX Lead/Testing, Lead/Coordinator of HUL Resources

Susan Pyzynski, Harvard

Web Accessibility Testing Lead, Lead/Coordinator of HUL Resources

Randy Stern Lead, Harvard

User Documentation Lead

Christine DiBella, ArchivesSpace

Technical Documentation Lead

TBD

Subject Matter Experts (SME)

TBD/as needed

Unit Testing Lead/Functional Testing Lead

TBD

Meeting

Format/Frequency

Roster

User Stories & Defining Tech Work Meetings

Zoom (Virtual)

MWF 8-9am EST

5/23/16-6/13/16

*No meeting Mon May 30

Brad Westbrook (lead), Mark Custer, Bobbi Fox, Matthew Gorham, Susan Pyzynski

Sprint Meetings

Zoom

Tuesdays 6pm EDT/Wednesdays 8am Australia

Every 2-3 weeks*

*Still determining

James Bullen (lead), Mark Custer (alt-lead), Bobbi Fox, Payton Giles, Susan Pyzynski, Mark Triggs,Brad Westbrook, Melissa Wisner

Full Project Meeting/Check-In

Tentative face-to-face check-in at Society of American Archivists (SAA) 1st week of August 2016 for those in attendance (MC, BF, CdB, BW, MW...)

++++++++++++++++++

Tentative schedule for in-person meeting at Yale in late September 2016

Mark Custer, Christine DiBella, Bobbi Fox, Matthew Gorham, Robin McElheny,

Susan Pyzynski, Randy Stern, Michael Vandermillen, Brad Westbrook, Melissa Wisner

ArchivesSpace Board Meeting

Tentative late June 2016

Brad Westbrook updating on on behalf of the PUI project as Product Manager

YFAD & ArchivesSpace at Yale

Monthly face-to-face meeting

YUL staff

Tool

Purpose

Connect Via

JIRA

Wiki & listserv for project communication, user stories

GitHub

To distribute code when ready

ArchivesSpace “TEST” server

Zoom

Video conference tool

Skype

Sprint meeting tol

Make sure James Bullen and Mark Custer have your Skype names for the meetings. Scrum Master will initiate calls.

Slack

Project email/chat

TBD if using

UX Labs at HUL

To assist with UX and WCA testing

See Roles & Assignees table.

Action Item

Lead

Purpose

Due

Schedule User Stories/Work Plan meetings

Brad Westbrook

To schedule new round of meetings for completing the workplan.

May 23, 2016

Summarize meeting notes & project plan

Melissa Wisner

To document and share our meeting outcomes.

May 25, 2016

Configure access/permissions to all project sites and core group tools for all members

Brad Westbrook

To ensure all project members can access documents, users stories, meetings, etc.

May 27, 2016

Get signature on HM work contract

Mark Custer

To receive final signature on 300 hour HM contract.

June 1, 2016

Document a final work list to share with HM, sprint roster, and potential “free agent” ASpace developers

See User Stories meeting roster

To finalize a list of technical development required for “next release” of the PUI.

June 3, 2016

Secure/Give Heads up to staff at HUL for assisting with UX and Web Content Accessibility Work

Susan Pyzynski and Randy Stern

To make sure UX and WCA “micro-work” can complete over over the summer.

June 10, 2016

Inquire with potential “free agent” ArchivesSpace developers from the community.  

Brad Westbrook

To determine if there are any community members who may be interested in providing technical assistance on certain PUI development tasks.

June 10, 2016

Complete user story review

See User Stories meeting roster

To finalize the group of user stories outlining the user  requirements of the PUI.

June 10, 2016

Inquire with Kathy W at Simmons for potential grad students to assist with UX testing.

Brad Westbrook

To determine of there could be graduate student interns to assist with UX testing and feedback on the ArchivesSpace PUI.

June 14, 2016

Inquire with Sean Munson at UWashington for potential grad students to assist with UX testing.

Mark Custer (needs an introduction to Sean I believe).

To determine of there could be graduate student interns to assist with UX testing and feedback on the ArchivesSpace PUI.

June 14, 2016

Schedule date/time for “kick-off” sprint call

Mark Custer

To schedule the series of sprint meetings with the group for discussing the tech development of the PUI

June 14, 2016