2015-07-16 Working Group Meeting

Date

Jul 16, 2015

Attendees

@Rain Michaels (Unlicensed)
@Angela Spinazzè (Unlicensed)
@Tommy Keswick (Unlicensed)
@Brian Hoffman (Unlicensed)
@Mark Custer (Unlicensed)
@Jungleen Bae (Unlicensed)
@Susan Pyzynski (Unlicensed)
@Susan Luftschein (Unlicensed)
@Cate Putirskis (Unlicensed)
@Linda Hocking
@schwrtzse (Unlicensed)
@Cory Nimer
@Maura Carbone (Unlicensed)
@Matt Francis (Unlicensed)
@Claryn Spies (Unlicensed)
@Mariella Soprano
@Elisa Piccio
@Dara Flinn (Unlicensed)

Goals

General introductions, get to know each other
Establish workflow and communication channels
Assign homework to the Working Group
Assign homework to Cherry Hill

Meeting details

Eastern Time: 12:30pm
Central Time: 11:30am
Mountain Time: 10:30am
Pacific Time: 9:30am

To join the meeting:
https://global.gotomeeting.com/join/504319125
Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in using your telephone.
Dial +1 (646) 749-3122
Access Code: 504-319-125
Audio PIN: Shown after joining the meeting
Meeting ID: 504-319-125

This meeting will be recorded.

Discussion items

Time	Item	Who	Notes

Time	Item	Who	Notes
10 min	Introductions	Angela Rain	Angela to introduce project as a whole Angela to introduce the working group and Cherry Hill Rain to introduce Cherry Hill team members
10 min	Where Working Group currently stands	Mark	Update us with what the group has done thus far and what they are currently working on Run down Working Group's expectations of the project and Cherry Hill
10 min	Channels of communication	Rain	JIRA, Wiki, Slack What the Working Group can expect from Cherry Hill Overview of sprint cycles Change meeting schedule to alternate Thursdays in order to accommodate additional members unable to attend current schedule (so 2nd meeting would be 7/23, then every two weeks after that)?
10 min	Next steps for Working Group	Rain Mark	Organizing JIRA issues Examples of good, bad, and where want to go Statistics and other already-gathered data User personas and stories (Rain & Angela to present samples) https://www.hathitrust.org/personas https://wiki.collectionspace.org/pages/viewpage.action?pageId=65554 https://en.wikipedia.org/wiki/Persona_(user_experience) http://www.usability.gov/how-to-and-tools/methods/personas.html Questions?
10 min	Next steps for Cherry Hill	Rain Tommy	Review and collate JIRA issues Review examples Ask questions of the Working Group on the wiki
10 min	Wrap up & questions	Rain Mark Angela	Open time for questions Confirm date and time of next meeting Confirm how we can be reached

Meeting minutes

Recording:

Communication:

If anyone does not have access to Slack, or is unable to create issues in Jira, contact @Angela Spinazzè (Unlicensed).

Our next working group call will be on 7/23. From there, the meeting will occur every two weeks, with the exception of the 8/20 meeting, which is rescheduled for 8/13.

Next steps:

Wiki pages have been created for each of the tasks outlined for the working group:

Ideally, the working group will have tackled, or at least started on, all of this by the next meeting. Additionally, the working group will make sure that all issues are in Jira.

Meanwhile, Cherry Hill will continue reviewing Jira, and review the materials presented. We (@Tommy Keswick (Unlicensed)) will also be posting a wiki page with questions for the working group.

Additional notes:

Mark from Yale, Dara from Rice, and Susan from Harvard have all indicated that they have working groups available to them who can do testing and provide additional feedback.

The overall expectation for the PUI is that it will be simple, easy, customizable, and contain sensible defaults.

Action items

@Tommy Keswick (Unlicensed) create a wiki page with general questions for the working group Jul 21, 2015

@Mark Custer (Unlicensed) lead working group in ensuring that all issues are in JIRA Jul 23, 2015

@Mark Custer (Unlicensed) lead working group in determining user personas that need to be developed

@Mark Custer (Unlicensed) lead working group in getting ahold of statistics that have already been gathered and identifying good/bad/desirable user experiences

@Rain Michaels (Unlicensed) agenda for next meeting Jul 22, 2015