2018-05-15 Meeting notes

Date

Attendees

  • Alicia Detelich
  • Celia Caust-Ellenbogen
  • Joanne Archer
  • John Rees
  • Marcella Huggard
  • Madeline Sheldon
  • Margaret Hughes
  • Valerie Addonizio
  • Rose Chiango
  • Christine Kim

Discussion items

TimeItemWhoNotes
10 minIntroductionsAll
10 min

Goals/objectives of the forum

Survey: Data_All_171003.pdf

All
  • people talking at you, interacting with you, 
  • workshops have been computer labs
  • Code4Lib – liked that format, workshop in the morning, breakout session to interact in a more conversational setting. Probably hard to do that to squeeze that all in
    • Follow along or sit and watch
10 min

Discuss the general forum structure

All

Announcements
  • Announcement:
    • SIEWG

Lightning rounds
  • lightning rounds: like them towards the beginning of the day. so that you can track people found them
    • boston forum, lightning round was early

Breakout sessions
  • liked breakout sessions, but needed better coordination and structure
  • breakout sessions, something specifically focused on lone arrangers, small institutions
    • maybe smaller rooms broken into thematic areas

Workshops
  • API workshop – positive responses. Maybe a beginner or an intermediate/advanced workshop?
    • ArchivesSnake
    • API workshop is going to change/freshen up
  • Help institutions transition in. Some people just need a refresher on best practices.
    • Workshop or writing of a plugin – that tooltips can be done in a form.
    • RDE, things that can make your ASpace lives easier
    • Can't really teach best practices/101. out of their scope
    • Bring a finding aid!
    • Break this down, where does this go? Where does this fit?
15 min

Quick brainstorming ideas for topics and/or themes

All
  • Lightning round ideas:
    • here's one thing I did to make my ASpace life easier
    • A-ha Moments I remember – what an api is – changed perspective on how to use ASpace
    • Big projects people are working on.
  • Mentoring idea: could be a place to meet face to face, swap stories
  • Breakout sessions/discussion opportunities:
    • Valerie happy to do something with people who are afraid.
    • Have an opportunity to submit anonymous questions beforehand
  • Assessments breakout session
    • How people are using it? (Smithsonian)
  • Speakers: survey that goes out inviting speakers
5 min

Chat about meeting frequencies

http://lyralists.lyrasis.org/mailman/htdig/archivesspace_users_group/2017-April/004706.html

https://docs.google.com/forms/d/e/1FAIpQLSf0e8vqDddCbw6VRXbOPzGAUkMvgb-4iwuEKbXZN7-WeZ_msA/viewform

All
  • biweekly meetings
  • doodle polls for 2, 4, 6 weeks

Action items

  • Kim reach out to Dave Mayo about ArchivesSnake
  • Madeline to analyze survey results from 2017 forum
  • Kim to draft up lightning round form
  • Kim to draft up a program so we can critique/edit it during the next call
  • Kim put out a call to figure out who is using the assessments module
  • Kim create a timeline to mark our progress
  • Kim send out doodle polls for next few meetings