2021-08-27 Meeting agenda and notes

Member Match Mixer Recap

• Discuss what worked/could be improved

• Discuss any ideas for Member Match Program that came up during/after the event

Went well in each of the rooms

Ideas:

• Suggestion to think about how to support institutions in creating their own institution-specific manuals and documentation

• perhaps with the user docs sub-team

• “show me your user guide” session

• have each of the sub-teams come up with member engagement ideas specific to their goals and skills

• Member Match specific listserv or space for sharing resources?

  • some hesitation around listserv - concerns about user frustrations

  • if not a listserv, must be a very low bar for entry - some people really only use email

• We’ll return to this in a future meeting: how to lower bar of entry for member match communications

ArchivesSpace Diversity Partnership Program update

• Any updates? Actions?

Regina received list of matches for ADP from Brittany Newberry

Not required for ADP members, but available to them

Jessica:

• We have only 1 ready to be matched: we can wait until October meeting to set up any member matches for ADP

• Regardless of member match status, would like to invite ADP members to member match programming

Revise Member Engagement Wiki Intro Page

https://archivesspace.atlassian.net/wiki/spaces/AC/pages/1306394630/Member+Engagement?atlOrigin=eyJpIjoiYTJlMDljMGM3ZjAwNGMxZmJmMWQ3ZTY5YWFjNTRkODkiLCJwIjoiYyJ9 (current page)

https://docs.google.com/document/d/1GDc-s0vprseRNiu0rtxAAoIg5xlRZnBFnBp4vpK-KgI/edit?usp=sharing (edited text)

Rollover task from last term

Major addition: Each subteam must include a “skills” section

Regina did a first pass at proposing revisions

Revisions approved!

Work Plan for the term

https://archivesspace.atlassian.net/wiki/spaces/AC/pages/2750545933/Member+Engagement+Work+Plan+2021-2022?atlOrigin=eyJpIjoiYTJlMDljMGM3ZjAwNGMxZmJmMWQ3ZTY5YWFjNTRkODkiLCJwIjoiYyJ9

• Discuss

Regina working on subteam leadership expectations

Bailey working to fill out the Member Match calendar

Work Plan:

• documenting what works and doesn’t and then making recommendations/changes while we’re thinking about it

• perhaps adding a regular little check-in section to our agendas to “Assess and make changes to program and administrative documents”

• new project ideas:

  • for “Making the Case for ArchivesSpace Membership,” perhaps reach out to presenters that have already been done, to see if we can’t utilize things that are already out there, as a way to help get this done without too much extra labor

  • Jessica: people want 1-minute elevator speech to take to their Dean, super simple, super digestible

  • Jessica: perhaps survey active users for how they convinced their admin OR Jessica could draft something within certain parameters that we could then make comments/edits/etc. on

Anything else?

Potential brainstorming sessions:

• Listserv/communication option for Member Match participants

• “Making the Case for ArchivesSpace Membership” brainstorming to support Jessica’s first draft

Bailey will work on more fleshed-out calendar draft for review at next meeting