2022-03-09 Meeting agenda and notes
Mar 9, 2022 at 3pm ET/ 2pm CT/ 1 pm MT/ 12am PT
Call-in information:
Bailey Hoffner (she/her) is inviting you to a scheduled Zoom meeting.
Topic: Member Engagement Sub-Team
Time: This is a recurring meeting Meet anytime
Join Zoom Meeting
https://oklahoma.zoom.us/j/95609492766?pwd=a2xrU3BCNkxwWEVZVmZjaEVXek0xdz09
Meeting ID: 956 0949 2766
Passcode: 16507884
Find your local number: https://lyrasis.zoom.us/u/kev4lidSqA
Participants:
@Regina Carra (regrets)
@Bailey Hoffner
@Patrick Milhoan
@Sarah Ponichtera
@Jessica Crouch
Goals:
Finalize application & Promotional materials for Member Match
Discuss Updates to Program
Discuss “Making the Case” draft
Topic | Updates/Notes |
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Check-in: How is everyone? |
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Promotional Materials and Program Updates | https://docs.google.com/document/d/1vAcG4CwadfioRSr88OiITJyVNK3sfrJjmlBUlGyQklQ/edit#heading=h.7dfdryu0qp4j https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994 Option to Participate in 3-person matches Action Item for next meeting - update the announcement of the applications going live, final copy to Jessica by March 25th |
Application | Airtable – https://airtable.com/appK3n2hsHqb0WMRb/tblimQHj0FfkKz9zM/viwoPgUgT7c0njc4T?blocks=hide Update “To Apply” section of the Member Match Program Page Make internal decision about which fields are the primary factors for matching, using the other fields for tie-breakers etc.
Ensure we continue to communicate how we are using the data we collect (for matches and/or for improving the program) Possibly look into how the Interfaces function might help with making matches Future note: possibly get application ready earlier to share with TAC or similar to get some sample data to be sure we’re getting what we want/need to make matches |
Proposed Member Match Deadlines | Application go Live Monday March 28th Jessica will repurpose same text for reminder emails & monthly update Deadline end of April (29th last work day) Monthly Listserv Discussion Topics - Calendar When matches are notified, give them a quick survey asking for input about discussion topics Rotating schedule TBD for sub-team members to ping listserv Quarterly Member Match Meet-Ups - Calendar PUNT Future Action Item: send out google form to sub-team members for possible dates, (2:00 pm eastern, sweet spot) Monthly Updates (end of every month) - needed by Jessica by 25th-ish |
When to discuss “Making the Case for ArchivesSpace”? | Timeline: have draft ready by late March, early April for council comment
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Anything else? |
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