2022-02-07 Meeting agenda and notes

Feb 7, 2022 at 3pm ET/ 2pm CT/ 1 pm MT/ 12am PT

Call-in information:

Bailey Hoffner (she/her) is inviting you to a scheduled Zoom meeting.

Topic: Member Engagement
Time: Feb 7, 2022 02:00 PM Central Time (US and Canada)

Join Zoom Meeting
https://oklahoma.zoom.us/j/95566523412?pwd=RWE2WWM2b1BkTU9TUEt4QzBZNVk1dz09

Meeting ID: 955 6652 3412
Passcode: 27651475
Find your local number: https://lyrasis.zoom.us/u/kev4lidSqA

Participants:

@Regina Carra

@Bailey Hoffner

@Patrick Milhoan

@Sarah Ponichtera

@Jessica Crouch

Goals:

Check-in on Deadlines and events for Spring
Discuss applications and promotional materials
Assign tasks for February working meetings

Topic	Updates/Notes

Topic	Updates/Notes
Check-in: How is everyone?
Briefly recap last meeting	2022-01-28 Meeting agenda and notes
Deadline & Events Check-in	Member Engagement 2021-2022 Calendar Get some goal dates for when to launch next application and when to have promotional materials done Feb. 22nd Deadline: Finalized short post for February monthly update (posted on February 25) -reference last year’s program. Draft of the application Draft of posts for the listservs and general promotion Drafted changes for participant expectations
Discuss 2022-2023 Member Match Application & Promotional Materials	https://airtable.com/apppK0thzKnSnNfUI/tblX3t8j7Ic17qCCj/viw7mjdMZiknWFDLK?blocks=hide https://drive.google.com/drive/u/0/folders/1r4lXE5b0096pVtD4A25F94h5wXDvws1n Possible Working Group Tasks: revise application - include question about 2-person match vs. group (positive feedback from 3-person groups) simplify! gathered so much data, and it made it too complicated to make matches hosting, location, developer vs. archivist; all important and helpful instead of what is your role: what are the 3 tasks you most frequently execute in AS Perhaps do sections for application, one for the few things we’ll use to make matches, and others for important data gathering rethink/revise promotional materials - Feb. 22nd Final Text to Jessica for Monthly Update by February 24th - announcing the applications will open soon Listserv post/s - main listserv & member match listserv Blog post Updates to the Program: Monthly discussion topics Quarterly open calls - socializing “Member Match Meet-Up”
When to discuss “Making the Case for ArchivesSpace”? Making a Case for ArchivesSpace membership at your Organization	Timeline: have draft ready by late March, early April for council comment
Anything else?	https://docs.google.com/document/d/1QbU5jCzcpOjg6322jHU3hRnXfQWbooj-ABGlaBE1JGw/edit Quarterly Report Draft (Member Engagement at bottom of doc)